Office Coordinator

1 month ago


Thornhill, Canada WellnessLiving Full time
Responsibilities :  
  • Answer incoming phone calls and return missed calls, directing them appropriately
  • Ensure timely follow-up and assistance for customers who submit demo requests
  • Conduct SMS testing and report any issues
  • Manage mail and courier deliveries efficiently
  • Provide ad hoc support for various marketing tasks as needed
  • Order and maintain company swag inventory
  • Coordinate the ordering of branded shirts for CEO Tours
  • Order framed photos and coordinate shipment to CEO Tour customers
  • Assemble and distribute CEO Tour gift bags
  • Oversee office supply orders (e.g., filtered water, coffee, snacks, cleaning supplies, paper, ink, and stationery)
  • Arrange catering for weekly team lunches and ad hoc meetings
  • Assist with employee engagement and recognition programs, such as sending milestone gift cards or gift bags.
  • Lead and manage the social committee for team engagement events within the Toronto division
  • Collaborate with the HR team from the US division to organize and support team-building initiatives

 

Qualifications:   

  • Proven experience in office administration or coordination roles
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  • Ability to manage office supplies and equipment inventory
  • Strong multitasking skills and the ability to prioritize tasks effectively
  • Attention to detail and a proactive approach to problem-solving
  • Ability to work independently and as part of a team
  • Flexibility and adaptability in handling changing priorities
  • High energy and enthusiasm with a positive, can-do attitude
  • Experience with basic HR functions (e.g., onboarding, scheduling) is a plus

 


  • Office Assistant

    3 months ago


    Thornhill, Canada TAIE International Institute Full time

    **Reports To**:Operations Director **Position Overview**: We are looking for a dynamic and detail-oriented **Office Assistant & Event Coordinator** who will be responsible for ensuring efficient administrative operations and successfully coordinating a variety of corporate events. This role is integral to maintaining smooth office functions while taking...


  • Thornhill, Canada CBT Psychology for Personal Development Full time

    **JOB TITLE**: Intake and Office Operations Coordinator **Who We Are** Welcome to our lively Psychology clinic in Thornhill, Ontario! We're a vibrant team of clinical psychologists, psychotherapists, social workers, and talented practicum students. Our reputation was built thanks to the skills, integrity, and commitment of our fantastic team. We're all...


  • Thornhill, Canada Shouldice Hospital Full time

    **Why work at Shouldice Hospital?** Our Culture At Shouldice Hospital, we pride ourselves on delivering the world’s best surgical outcomes and patient care in hernia treatment. We have an unwavering focus on our patients and commitment to our staff. We’ve created a culture where our staff feel like family and are empowered to make a difference. As a...


  • Thornhill, Canada CBT Psychology for Personal Development Full time

    **JOB TITLE**: Intake and Office Operations Coordinator **Who We Are** Welcome to our lively Psychology clinic in Thornhill, Ontario! We're a vibrant team of clinical psychologists, psychotherapists, social workers, and talented practicum students. Our reputation was built thanks to the skills, integrity, and commitment of our fantastic team. We're all...

  • Office Manager

    6 months ago


    Thornhill, Canada DataStealth Full time

    Salary: DataStealth is a data protection platform that allows organizations to discover, classify, and protect their most sensitive data and documents, ensuring that sensitive data and documents are secure and that they meet applicable privacy, regulatory, governance and compliance requirements. We are one of the world's leading and fastest growing...


  • Thornhill, Canada Rosedale Dental (Thornhill) ` Full time

    **Our dental office **provides a full range of dental services from hygiene to complex surgeries. We currently have 2 dentists and one specialist on staff. Our mission is to ensure our patients receive the best oral health care possible. We are currently hiring an experienced dental coordinator and are actively accepting applicants looking for a rewarding...

  • Office Manager

    6 months ago


    Thornhill, Canada The Best Cheese Full time

    Overview: **Responsibilities**: *Manage the front desk activities and ensure a professional and welcoming environment *Supervise office staff, including training, development, and performance management *Handle phone systems, routing calls, and taking messages with proper phone etiquette *Coordinate vendor relationships and manage office supplies...


  • Thornhill, Canada Zemlar Offices Full time

    **OFFICE ADMINISTRATOR** Zemlar Offices is an all-in-one business workspace solution provider across the GTA since 2011. We provide customized furnished private office spaces, meeting rooms, co-working spaces, one day office, and virtual office services. **Major duties and Responsibilities** - Meet and greet clients and visitors in a courteous and friendly...


  • Thornhill, Canada CBT Psychology for Personal Development Full time

    Responsibilities: - Serve as the primary point of contact for all incoming calls and inquiries - Schedule appointments and maintain the calendar for the office - Greet and check-in patients, ensuring a positive and welcoming experience - Collect and verify patient information, including insurance details - Assist with billing and payment processing using...

  • Office Administrator

    7 months ago


    Thornhill, Canada TAC Sports Group Full time

    **About TAC Sports**:TAC Sports is a dynamic youth programming company committed to providing top-tier sports and leadership programs for young individuals. Our mission is to inspire and empower the next generation through engaging and educational experiences. **Key Responsibilities**: - **Registration Management**: Handle registration processes, maintain...

  • Project Coordinator

    6 months ago


    Thornhill, Canada Humaniti Full time

    About Us: Humaniti is seeking a Project Coordinator to assist with development of new programs and events. This position is ideal for an enthusiastic individual interested in gaining experience as a Coordinator assisting our team in managing multiple projects and deadlines. **Responsibilities**: - Work collaboratively with the project team and assist in...

  • Admissions Officer

    7 months ago


    Thornhill, Canada King Heights Academy Full time

    King Heights Academy is growing and is looking for an Admissions Officer to join our team. **Overview**: As an Admissions Officer at our private school, you will play a crucial role in recruiting and admitting domestic and international students from Kindergarten to Grade 12. Your primary responsibility will be to ensure a smooth admissions process while...

  • Project Coordinator

    2 months ago


    Thornhill, Canada Commercial Switchgear Limited Full time

    **Job Summary** **Job Title: Junior Project Coordinator** **Reporting to: General Sales Manager** **Responsibilities**: - Teamwork for project completion** **- Customer coordination with engineering team** **- Performance monitoring against project timeline** **- Maintaining project documentation** **- Providing information to internal/external...

  • Dental Office Manager

    6 months ago


    Thornhill, Canada Rosedale Family Dental Full time

    **Job description** **Our dental office **provides a full range of dental services from hygiene to complex surgeries. We currently have 2 dentists and two specialists on staff. Our mission is to ensure our patients receive the best oral health care possible. We are currently hiring an experienced dental office manager and are actively accepting applicants...

  • Admissions Officer

    7 months ago


    Thornhill, Canada King Heights Academy Full time

    King Heights Academy is growing and is looking for an Admissions Officer to join our team. **Overview**: As an Admissions Officer at our private school, you will play a crucial role in recruiting and admitting domestic and international students from Kindergarten to Grade 12. Your primary responsibility will be to ensure a smooth admissions process while...


  • Thornhill, Canada Delmar Homes Ltd Full time

    We are a fast growing developer/ property management company looking for a full-time bookkeeper/administrative assistant. The employee will work closely with partners and clients on bookkeeping, responding to client inquiries, maintaining accounting records, and other administrative tasks. **DUTIES**: - Oversee and manage the daily operations of the...


  • Thornhill, Canada InnerQore Health: Psychology and Wellness Full time

    **InnerQore Health: Psychology and Wellness is hiring!** InnerQore Health: Psychology and Wellness is a mid-size multidisciplinary mental health and wellness practice in Thornhill located at the intersection of Yonge & Centre Street. We are currently looking for an experienced **full-time Intake Coordinator/Administrative Assistant **to support day-to-day...

  • Scheduling Coordinator

    6 months ago


    Thornhill, Canada Coast2Coast First Aid & Aquatics Inc. Full time

    **Company Overview**: Coast2coast First Aid & Aquatics Inc is a renowned provider of safety programs in Canada. We deliver a diverse range of safety training courses and programs to individuals and businesses nationwide. Our commitment is to offer our clients the highest caliber safety training and services in the industry. **Job...

  • Service Coordinator

    6 months ago


    Thornhill, Canada AWIN - Jaguar Land Rover Thornhill Full time

    -Our **Jaguar Land Rover Thornhill **luxury dealership is looking for a Service Coordinator to join our amazing team! **Job Purpose** The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various...

  • Service Coordinator

    6 months ago


    Thornhill, Canada AWIN-Mercedes Benz Green Lane Full time

    Our **Mercedes Benz Green Lane Service **dealership is looking for a Service Coordinator to join our amazing team! **Job Purpose** The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various...