Project Administration Assistant

4 months ago


Nanaimo, Canada Guillevin International Full time
Project Administration Assistant

Status:

Regular, Full time

Location:

Nanaimo, British Columbia

Job Description

Interested?

Steady local commercial customers.

Reliable, high-quality products.

Have an impact on the business centre’s profitability and be rewarded for that.

Do you have what we’re looking for?

Experience with project coordination and estimating in the construction industry.

Understanding of the dynamics of supplier relationships.

Good knowledge of our product lines.

Excellent communication, problem-solving and negotiating skills.

Self-reliant, well-organized and good at prioritizing.

Dynamic, proactive person known to be adaptable and to work well in a team.

Challenges awaiting you:

Assist the project manager in the development of such as budgets, schedules and managing timelines

Execute administrative and bookkeeping tasks such as entering purchase order, managing and processing invoices.

Supervise the project procurement process

Liaise with internal and external stakeholders to identify and meet project requirements.

Monitor the progress of projects and deal with problems as they arise (flag and escalate to management if necessary). Follow up with the customer to guarantee the brand promise and a delivery that meets the needs of the project.

Check the requirements, scope and objectives of each project to ensure that it is managed efficiently and profitably.

Establish, develop and maintain strong business relationships with customers.

Keep your technical knowledge of product lines up to date and stay abreast of new developments in order to respond effectively to customers’ needs. Demonstrate a keen interest in improving your business skills.

What’s in it for you

We are a major player, involved in the energy transformation in Canada. Certified as a Great Place to Work®, we offer a dynamic work environment with great career opportunities. We promote autonomy and decision making. 

What sets us apart is our:

Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.

A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits:

Flexible group insurance plan customizable to your needs.

Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).

Group RRSP with employer contribution and TFSA.

Postsecondary Scholarship Program for our employee’s children.

Charging terminals available at our facilities.

Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen

Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.



  • Nanaimo, Canada MJL Contracting Full time

    **Overview** This position requires strong organizational skills, excellent communication skills, and proficiency in various administrative tasks such as bookkeeping; invoicing; payroll and tracking costs related to projects. If you thrive in a fast-paced environment and enjoy multitasking, we would love to hear from you. **Responsibilities** - assist in...

  • Project Assistant

    6 months ago


    Nanaimo, Canada F&M Installations Ltd. Full time

    **COMPANY OVERVIEW** Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and...

  • Project Assistant

    4 months ago


    Nanaimo, Canada F&M Installations Ltd. Full time

    **COMPANY OVERVIEW** Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and...

  • Project Manager

    7 months ago


    Nanaimo, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Assistant

    7 months ago


    Nanaimo, Canada Raylec Power LP Full time

    **An exciting opportunity exists at Raylec Power LP for a motivated Project Assistant to join our team. This is a full-time position based out of our Duke Point office in the Nanaimo, BC and will report to the General Manager.** Raylec Power is a versatile electrical contractor specializing in construction, complex system installations, and a wide range of...

  • Project Assistant

    6 months ago


    Nanaimo, Canada Raylec Power LP Full time

    An exciting opportunity exists at Raylec Power LP for a motivated Project Assistant to join our team. This is a full-time position based out of our Duke Point office in the Nanaimo, BC and will report to the General Manager. Raylec Power is a versatile electrical contractor specializing in construction, complex system installations, and a wide range of...


  • Nanaimo, Canada F&M Installations Ltd. Full time

    **COMPANY OVERVIEW** Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and...

  • Project Assistant

    6 months ago


    Nanaimo, Canada F&M Installations Ltd. Full time

    **COMPANY OVERVIEW** Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and...


  • Nanaimo, Canada Western Canada Marine Response Corporation Full time

    We are currently looking for a **Full-Time Regional Administrative Assistant **to join our team in **Nanaimo B.C.** The principal accountabilities for this position include: - Provide a wide range of administrative tasks and duties including but not limited to: greet guests, answer phone, process incoming and outgoing mail, track/order supplies, completes...


  • Nanaimo, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • Nanaimo, Canada STF Contracting Inc. Full time

    **Responsibilities**: **Bookkeeping**:Conduct day-to-day bookkeeping tasks using QuickBooks Online. Perform account reconciliation to ensure accuracy and completeness of financial records. Maintain organized and up-to-date financial documentation. Review and organize incoming documents, ensuring timely and accurate filing. **Social Media...


  • Nanaimo, Canada Tetra Tech Full time

    Discover your full potential! At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing...


  • Nanaimo, Canada Interior Design Group Full time

    The Interior Design Group is a well-established, award-winning design firm with a friendly and professional team. For the past 25 years, IDG has successfully completed hundreds of projects, both residential and commercial in nature, to the satisfaction of a diverse clientele. IDG is seeking to add a new team member to assist with accounting, administrative...


  • Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    We are seeking a highly motivated and detail-oriented Information Technology Assistant to join our team. In this role, you will be an integral part of our IT department, providing essential support in both administrative tasks and project management. This position offers a unique blend of responsibilities, ensuring no two days are the same and providing...


  • Nanaimo, Canada The Salvation Army - Victoria ARC Full time

    **Job Title**:Administrative Assistant **Ministry Unit/Dept**:Nanaimo New Hope Centre **Salary Range**:$19.40 - $20.00 **Address**:19 Nicol Street **MISSION AND VALUES**: The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. **Mission...


  • Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...


  • Nanaimo, Canada KMA Chartered Professional Accountants Ltd Full time

    **Administrative Assistant Job Description** Administrative Assistants have a broad and important role in the success of KMA Chartered Professional Accountants Ltd. The administrative assist the account managers complete engagements in a timely and efficient manner. (KMA) The efficient and timely completion of engagements is a key success factor for...


  • Nanaimo, Canada Vancouver Island University Full time

    **Administrative Assistant, Research Chairs**: - Employment Group - CUPE - Position Number - 00698 - Division - Provost and Vice-President Academic - Department - Scholarship Research and Creative Activity - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular part-time - FTE - 0.6 - Workload - 21...


  • Nanaimo, Canada VI Tree Services Ltd Full time

    **Our Company** Vancouver Island Tree Service is a rapidly growing group of companies that takes pride in understanding that our most valuable assets are our employees. We are a company that encourages the personal and professional growth of our team members and understand the importance of a healthy work-life balance. We do our absolute best to train...


  • Nanaimo, Canada Budget Car & Truck Rental Full time

    **Administrative Assistant** Devon Transport Ltd. owns and operates over 30 Budget Car and Truck locations as well as Budget Self Storage units across BC. We are looking for a highly motivated Administrative Assistant to join our team at the corporate office in Nanaimo. This is a part time position requiring 20-25 hours/week. **Responsibilities...