Document Control/project Assistant

5 months ago

Nanaimo, Canada F&M Installations Ltd. Full time

**COMPANY OVERVIEW**

Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and distribution projects. We are proud to consider ourselves to be a leading industrial utility service provider within Western Canada, executing projects in British Columbia, Yukon Territory, Alberta, and Manitoba. Based in Nanaimo, the Company has been family-owned and operated for over 35 years and offers a caring and collaborative work culture. A sense of adventure, pride and fulfillment is built into every career at the FMI Group.

**Why Work for FMI?**
- Positive & friendly working environment
- Work-life Balance
- Network of Support
- Opportunities for advancement;
- Dental, Vision, Employee Assistance program & Extended health benefits
- Employee recognition programs and events.

**THE OPPORTUNITY**

We are looking for a resourceful individual who has great attention to detail and is interested in being a supportive team member with a quickly-growing Company. Document Control is responsible for providing administrative support to the Project Manager(s) to create, submit, file, and organize all project documentation and other related drawings, records, reports, meeting minutes, and correspondence. This role will keep the project organized by providing follow-up, client correspondence, and maintaining a flow of formal communication as required by the project.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Assist with all administrative functions related to the project
- Manage correspondence through Submittals, RFI’s, and Letters between FMI, Clients, and subcontractors, including keeping related logs up to date for status reporting
- Filing and logging of project drawings
- Ensure all documents are filed electronically and tracked in the correspondence log
- Manage multiple priorities ensuring all administrative deadlines and paperwork submission is complete
- Display effective and efficient communication with the Project Manager, Director of Project Management, Site personnel, Vendors, FMI Head Office Personnel, and the Client
- Speak confidently and knowledgeably on the on the status of the project administration
- Perform other miscellaneous job-related duties as assigned
- Keep positive attitude in all aspect of the work environment
- Manage multiple priorities, and being able to shift between priorities through-out the completion of tasks
- Office Administration Certificate or relevant experience.
- 3+ years in a document control/administrative role.
- Knowledge of document management systems, including Aconex and SharePoint
- Able to manage multiple priorities.
- Able to keep calm and positive in stressful situations.
- Proficient in the use of all Microsoft Office Software.
- Participation in a team environment
- Self motivated, and driven to improve processes and procedures
- Ability to navigate and administrate company and client databases

**Job Types**: Full-time, Permanent

**Salary**: From $20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Nanaimo, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What are your hourly wage expectations?

**Experience**:

- Document Control: 3 years (preferred)

Work Location: In person

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