Administrative Assistant

7 days ago


Nanaimo, Canada Sprott Shaw College Full time

_**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges**_
- Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented. _
- Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public’s first perception of the campus. _

**Responsibilities**
- Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
- Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
- Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
- Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
- Monitor attendance and keep the Admissions Advisor informed about any new student’s absence
- Provide the Director with the names of students who have excessive absenteeism
- Print and distribute monthly interim transcripts every four weeks for each student
- Process diplomas, certificates, and final transcripts
- Read and follow all procedures and policies and become aware of updated procedures
- Participate in graduation functions
- Attend faculty meetings and in-service training sessions
- May act as an instructional assistant in smaller campuses

**Qualifications and Education**
- Post Secondary Education preferred
- Minimum one (1) year of related working experience required

**Skills & Competencies**
- Knowledge of MS Office and/or database systems
- Excellent communication
- Interpersonal skills
- Teamwork
- Accountability
- Planning and Organizing
- Problem Solving
- Time Management
- **What We Offer**_
- _Reimbursement of practicing license or professional association membership fees_
- _Education and training allowance_
- _Tuition discount for spouse and children_
- _Comprehensive extended health benefits_
- _Disability and life insurance_
- _RRSP matching_
- _Employee and Family Assistance Program_
- _Work-life balance_
- **Commitment to Equity, Diversity & Inclusion**_

**Job Types**: Full-time, Permanent

**Salary**: $35,100.00-$39,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Commute:

- Nanaimo, BC V9R 5C5 (required)

Work Location: In person



  • Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...


  • Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...


  • Nanaimo, British Columbia, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger.We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...


  • Nanaimo, British Columbia, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger.We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...


  • Nanaimo, Canada Inquiring Little Minds Full time

    **Administrative Assistant** **As an administrative assistant, you play a vital role in the enrolment and admissions of students to each childcare center. You handle every stage of enrolment management from being the point of contact for prospective families to orientation and start of new students.** **Duties and responsibilities**: - Create, compile and...


  • Nanaimo, Canada Regional District of Nanaimo Full time

    **Regional District of Nanaimo** **Administrative Assistant**: **ABOUT THE ROLE** The Regional District of Nanaimo (RDN) is seeking a Temporary Part-Time Administrative Assistant working with the Corporate Services team. The Administrative Assistant will report to the Assistant Manager, Legislative Services/Deputy Corporate Officer. This position...


  • Nanaimo, Canada VI Tree Services Ltd Full time

    **Our Company** Vancouver Island Tree Service is a rapidly growing group of companies that takes pride in understanding that our most valuable assets are our employees. We are a company that encourages the personal and professional growth of our team members and understand the importance of a healthy work-life balance. We do our absolute best to train...


  • Nanaimo, Canada The Salvation Army - Victoria ARC Full time

    **Job Title**:Administrative Assistant **Ministry Unit/Dept**:Nanaimo New Hope Centre **Salary Range**:$19.40 - $20.00 **Address**:19 Nicol Street **MISSION AND VALUES**: The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. **Mission...


  • Nanaimo, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field,...


  • Nanaimo, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Nanaimo, Canada Budget Car & Truck Rental Full time

    **Administrative Assistant** Devon Transport Ltd. owns and operates over 30 Budget Car and Truck locations as well as Budget Self Storage units across BC. We are looking for a highly motivated Administrative Assistant to join our team at the corporate office in Nanaimo. This is a part time position requiring 20-25 hours/week. **Responsibilities...


  • Nanaimo, Canada Zamola Delivery Services Full time

    Zamola Delivery Services is looking for a Fulltime Administrative Assistant. Experience with Microsoft Excel is Required! Answering phones and directing calls to the right department; Data entry, scanning and filing; Sorting daily run paperwork from multiple trucks for invoicing and payables; Spreadsheet entries and maintenance for invoicing,...


  • Nanaimo, Canada Zamola Delivery Services Full time

    Zamola Delivery Services is looking for a Fulltime Administrative Assistant. Experience with Microsoft Excel is Required! - Answering phones and directing calls to the appropriate recipient - Updating customers on questions they may have regarding the status of their deliveries - Sorting, scanning, and filing all delivery POD's and assorted other paperwork,...


  • Nanaimo, Canada iA Private Wealth Full time

    **About us** iA Private Wealth in Nanaimo is a independent investment firm. Our goal is to provide superior service to a select base of clients. Our work environment includes: - Growth opportunities - On-the-job training - Safe work environment **Administrative Assistant** - Provide support to Wealth Advisor - Must be able to manage multiple platforms in...


  • Nanaimo, Canada Klohn Crippen Berger Full time

    Klohn Crippen Berger’s (KCB) Mining Environmental Group (MEG) in Nanaimo has an immediate opening for an Administrative Assistant. This a contract position that is part time, offering a minimum 16 hours per week for an 18-month term. Initiative, enthusiasm and commitment to technical excellence are all important qualities of our team members. **This role...


  • Nanaimo, British Columbia, Canada Dental Corp Full time $23 - $26

    Administrative Assistant - Brooks Landing Dental Clinic page is loaded Administrative Assistant - Brooks Landing Dental Clinic Apply locations Nanaimo, British Columbia time type Full time posted on Posted Yesterday job requisition id JR12701 About us: Conveniently located, Brooks Landing Dental Clinic has been serving the Nanaimo community for over 20...


  • Nanaimo, British Columbia, Canada Klohn Crippen Berger Full time

    Klohn Crippen Berger's (KCB) Mining Environmental Group (MEG) in Nanaimo has an immediate opening for an Administrative Assistant. This a contract position that is part time, offering a minimum 16 hours per week for an 18-month term. Initiative, enthusiasm and commitment to technical excellence are all important qualities of our team members.This role will...


  • Nanaimo, Canada Island Corridor Foundation Full time

    Job Title: Administrative Assistant Company: Island Corridor Foundation Location: Nanaimo Position Type: Part-time (24 hours/week) Temporary **Responsibilities**: - Assist in preparing reports, presentations, and other documents with attention to detail. - Manage office supplies and equipment to ensure smooth operations. - Collaborate with authorities and...


  • Nanaimo, British Columbia, Canada Metis Nation British Columbia Full time

    Métis Nation British Columbia:Administrative Assistant:#23-014Ministry of Skills Training, Employment and Post-SecondaryPosition: Permanent Full-Time (37.5 hours per week)Location: MNBC Regional office - Nanaimo BARONS ROAD, NANAIMO, BC)Closes: Posting will remain open until filled and will close without noticeABOUT MÉTIS NATION BRITISH COLUMBIA:Métis...


  • Nanaimo, Canada Matt Scheibel Personal Real Estate Corporation Full time

    Looking for an Administrative Assistant to a Nanaimo based realtor with 460 Realty Inc. Duties to include, but not limited to; database management, processing of listing and sales contracts, organizing client appreciation events, social media advertising, client follow up, expense reconciliation and realtor feedback, filing, general administrative duties. As...