Administrative Assistant

7 days ago

Nanaimo, Canada The Salvation Army - Victoria ARC Full time

**Job Title**:Administrative Assistant

**Ministry Unit/Dept**:Nanaimo New Hope Centre

**Salary Range**:$19.40 - $20.00

**Address**:19 Nicol Street

**MISSION AND VALUES**:
The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement**
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**: We give hope through the power of the gospel of Jesus Christ.
**Service**: We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**: We responsibly manage the resources entrusted to us.

**JOB DESCRIPTION**:
**POSITION PURPOSE SUMMARY**:
**BASIC FUNCTIONS/RESPONSIBILITIES**:

- Works cooperatively to support the work of the management team and communicates clearly to ensure smooth administrative operation of the Ministry Unit.
- Receives administrative calls, messages, mail and deliveries and directs them to appropriate office/s.
- Assists the Administration with filing, maintaining, moving and disposing records according to The Salvation

Army policies and procedures.
- Collects, maintains and protects confidential information.
- With training and supervision, enters data, updates and organizes electronic files and records; performs research and generates reports on SAMIS, Business World, Shelby, UltiPro, E-Claim and other database programs that may be assigned.
- Counts and reconciles receipts.
- Assist with inputting timesheet information into Ultipro software.
- Performs bank deposits, cashes petty cash cheques and reconciles the transaction records.
- Creates petty cash reimbursement requests and reconciles the requests to the expenses.
- Processes employee expenses, vehicle fuel receipts and visa receipts using Business World.
- Checks coding on invoices using Business World.
- Processes donations, generates tax receipts and donor letters.
- Conducts inventory of office supplies and equipment assigned to the Administrative Department and orders replacement when requested and approved by the manager.
- May prepare new hire and benefit enrollment packages.
- May prepare, edit and update employee business cards and NHC information materials.
- Collects, maintains and protects confidential information.
- Assists in setting-up meeting venues; tidies up and organizes meeting rooms, storage rooms, staff kitchen and hallway.
- Assists in booking meetings; taking, writing and circulating minutes.
- Attends all staff meetings and training seminars related to agency services as required.
- Performs other related duties as may be assigned from time to time.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- *NOTE: For some jobs, you may be required to provide validated educational documentation._

**Education/Certifications**:

- Completion of High School or equivalent required.
- Completion of 1 year of related post-secondary education in related field (Business Administration, Office Management, Finance, Accounting, Human Resources, etc) required.
- Clear TB Skin Test required.
- Occupational First Aid Level 1 or equivalent required.
- Clear Criminal Record check through the BC Criminal Record Review Program required.
- Enhanced Reliability Clearance through the Federal Government required.

**Experience**:

- Must have at least six (6) months related experience.
- Must possess good clerical, organizing, records keeping, typing and data entry skills.
- Must be able to understand the barriers faced by the Nanaimo NHC residents and guests.

**Required Skills/Knowledge**:

- Attention to detail, problem solving and analytical skills.
- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
- Must have excellent communication skills and demonstrate a welcoming, patient approach when receiving inquiries from staff, vendors, and public.
- Must demonstrate adeptness and trainability in handling various office equipment.
- Must possess good numeric and analytical skills with attention to details.
- Must be able to multi-task, meet deadlines and work in a team environment.
- Must be able to follow through and work collaboratively on project-based assignments.
- Must possess good customer service skills.
- Must be able to demonstrate flexibility and creativity.

**HOURS: 37.5 hours per week**
- Background check consent.
- A clear vulnerable sector screening.
- A clean drivers abstract.
- Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Each position contributes to the mission of The Salvation Army.

**Salar

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