Receptionist/administrative Assistant

2 weeks ago

Saskatoon, Canada POS-Biosciences Full time

This position focuses on providing administrative support (primarily to the HR and Finance functions) while also performing reception and general office administration duties. The role is often the first contact for walk-ins, phone calls and perspective hires.

**Responsibilities & Expectations**:
Administration Support
- Assists with recruitment of hourly staff, including job postings, screenings, scheduling interviews, etc.
- Supports and helps facilitate onboarding processes for new hires - including orientation training, setting up new hires in the HRIS system, etc.
- Updates various communication boards within the facility for staff.
- Takes notes and meeting minutes as required.
- Monitors timecards and ensures all discrepancies and errors are corrected.
- Provides back-up support to payroll processes as required.
- Maintains and looks after all temporary labour hours and billing.
- Assists temporary labour workers in getting set-up and prepared for work.
- Assists with Employee Benefit Programs - including Blue Cross, Canada Life, gym memberships and boot allowances.
- Maintains WCB Claim Paperwork, ensuring appropriate documentation is being submitted to WCB in the event of a workplace incident.
- Assists with coordinating annual training - including First Aid renewals, GMP training, policy reviews, etc.
- Addresses and follows up with staff requests or concerns.
- Provides administrative support to the Finance department as needed, such as assisting with invoices, filing, updating information, and other administrative tasks.
- Executes the planning and organizing of company events or promotions.
- Assists in managing room bookings within the office.
- Books travel arrangements for staff.
- Provides other day-to-day administrative support as requested.

Reception Duties
- Greets walk-in visitors/guests, answers phones, arranges couriers and distributes mail within the office.
- Addresses inquiries from visitors and/or staff.
- Maintains office supply inventory and submits office related purchase requests.
- Maintains coffee and other employee consumables inventory.
- Maintains general documentation and filing needs within the office.

**Desired Qualifications**:

- Previous experience working in reception or administration roles is required.
- Related post-secondary education is preferred.
- Strong computer skills required, with a focus on the Microsoft Office suite.
- Previous experience working with ADP Workforce Now and ERP systems is an asset.
- Must have strong time management skills and the ability to multi-task.
- Strong communication skills (both written and verbal) are required.
- Capable of demonstrating a high level of confidentiality.
- Strong interpersonal skills required.
- Must be detail orientated.
- Must be capable of working independently and demonstrate initiative.

**Job Type**: Part-time

**Salary**: $20.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Application question(s):

- Do you have experience with ADP Workforce Now?

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

  • Administrative Assistant/receptionist

    2 weeks ago

    Saskatoon, Canada Prairie Machine Full time

    About Us Prairie Machine is a global leader in the manufacturing and supply of heavy-duty equipment and technical solutions for the heavy industrial and mining industries. We are looking for people who are as passionate as we are; people with a desire to succeed, people who aspire for greatness, and people who want to be recognized and appreciated for their...

  • Administrative Assistant/receptionist

    1 week ago

    Saskatoon, Canada HTH CPAs Full time

    **Job Title: Receptionist/Administrative Assistant** **Company Overview**: We are a dynamic and growing CPA firm based in Saskatoon, proudly serving clients across the Prairies. Our team of 40 professionals serves a diverse range of clients, including small to mid-sized businesses, not-for-profit organizations, charities, farms, and more. As we continue to...

  • Administrative Assistant/receptionist

    2 weeks ago

    Saskatoon, Canada Saskatchewan Food Industry Development Centre Full time

    Admin Assistant/Receptionist: Saskatchewan Food Industry Development Centre is looking for a full time Administrative Assistant/Receptionist. This role will serve as the first impression of our Centre. You will provide customer service and be an essential component of our team. Core Function: - Manage daily administrative duties including fielding phone...

  • Receptionist/administrative Assistant

    7 days ago

    Saskatoon, Canada Seventy-Seven Signs Ltd. Full time

    We are a well-established local manufacturer based in Saskatoon, currently seeking an enthusiastic and reliable individual to join our team as a **Receptionist/Administrative Assistant**. This full-time position offers an excellent opportunity for both recent graduates and experienced professionals who are eager to learn and grow in a dynamic...

  • Receptionist/administrative Assistant

    1 week ago

    Saskatoon, Canada Norseman Structures Full time

    Norseman Structures has been in the protection and shelter business for over 100 years, starting with the fabrication of outfitter and exploration tents in the 1920s. Today we deliver a wide variety of ShelterSolutions to customers in virtually every industry, in a variety of climates, anywhere in the world. Norseman Structures is looking to add a Fiercely...

  • Receptionist/administrative Assistant

    1 week ago

    Saskatoon, Canada Westcap Mgt. Ltd Full time

    **POSITION**:Receptionist/Administrative Assistant **LOCATION**:Saskatoon, SK **TYPE**:Full Time, Permanent **THE COMPANY**:Westcap Mgt. Ltd. is Saskatchewan’s premier private equity and venture capital Fund Manager, having completed over $1 billion in transactions throughout Western Canada. Westcap is proud to invest in local economies through its...

  • Receptionist/administrative Assistant

    5 days ago

    Saskatoon, Canada Westcap Mgt. Ltd Full time

    **POSITION**:Receptionist/Administrative Assistant **LOCATION**:Saskatoon, SK **THE COMPANY**:Westcap Mgt. Ltd. is Saskatchewan’s premier private equity and venture capital Fund Manager, having completed over $1 billion in transactions throughout Western Canada. Westcap is proud to invest in local economies through its specialized family of funds which...

  • Receptionist/administrative Assistant

    3 days ago

    Saskatoon, Canada Westcap Mgt. Ltd Full time

    **POSITION**:Receptionist/Administrative Assistant **LOCATION**:Saskatoon, SK **TYPE**:Full Time (potential for Part Time)**, **Permanent **THE COMPANY**:Westcap Mgt. Ltd. is Saskatchewan’s premier private equity and venture capital Fund Manager, having raised and invested in excess of $1 billion into small-medium sized companies throughout Western...

  • Receptionist/administrative Assistant

    1 day ago

    Saskatoon, Canada Creative Door Services Full time

    Creative Door Services, North America's largest overhead door dealer, has an immediate opening for a professional Receptionist in the Saskatoon branch. Reporting directly to the Branch Manager, the Receptionist has an excellent phone manner, positive attitude and provides exceptional customer service to both external and internal customers. As the first...

  • Receptionist/administrative Assistant

    1 week ago

    Saskatoon, Canada Saskatoon Wellness Centre Full time

    **Overview** **Responsibilities** - Greet and assist patients in a friendly and professional manner. - Use online system to book appointments, use POS, receive payment, end of day reconciliation - filing systems for both physical and digital documents. - Support office team with clerical duties as needed, including managing appointments and maintaining...