Administrative Assistant/receptionist

1 week ago

Saskatoon, Canada HTH CPAs Full time

**Job Title: Receptionist/Administrative Assistant**

**Company Overview**:
We are a dynamic and growing CPA firm based in Saskatoon, proudly serving clients across the Prairies. Our team of 40 professionals serves a diverse range of clients, including small to mid-sized businesses, not-for-profit organizations, charities, farms, and more. As we continue to expand, we are looking for a dedicated, full-time Receptionist/Administrative Assistant to join our team.

**Why Join Us?**

At our firm, we offer a competitive compensation package, including group insurance, a pension plan, health and dental benefits, and free parking. Most importantly, we foster a positive work environment and value work-life balance. We understand the importance of family and personal time and aim to create a supportive environment for all team members.

**Role Overview**:
As a key member of our administrative team, you will work closely with colleagues and contribute to the smooth operation of our office. Your role will involve providing excellent administrative support to our team and ensuring an exceptional experience for clients.

**Key Responsibilities**:

- Answering the phone, taking messages, redirecting calls, and scheduling meetings
- Greeting visitors and clients
- Assisting with the assembly of financial statements and tax returns
- Performing data entry and maintaining accurate database records
- Sorting incoming mail and preparing outgoing mail
- Filing, scanning, and maintaining organized office systems
- Collecting and processing client payments
- Ordering office supplies and other materials
- Maintaining the waiting area and boardrooms
- Setting up, organizing and maintaining client files, both digital and physical
- Providing administrative support to partners and team members
- Performing other duties as assigned by the administrative team or management

**Qualifications & Skills**:

- Strong attention to detail, with the ability to multitask and manage competing priorities effectively
- Excellent customer service and communication skills, both written and verbal
- Proficient in Microsoft Word, Excel, and Outlook
- Ability to work independently and as part of a team
- Positive attitude, professional demeanor, and willingness to assist with various tasks as needed
- Previous office experience is considered an asset

**How to Apply**:
We thank all applicants for their interest in our firm. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Work Location: In person

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