Administrative Assistant/receptionist

2 weeks ago

Saskatoon, Canada Prairie Machine Full time

About Us

Prairie Machine is a global leader in the manufacturing and supply of heavy-duty equipment and technical solutions for the heavy industrial and mining industries. We are looking for people who are as passionate as we are; people with a desire to succeed, people who aspire for greatness, and people who want to be recognized and appreciated for their contributions.

Why Choose Prairie Machine?
- Competitive Wages, Rewards, and Incentives
- Health and Dental Coverage & Life and Disability Coverage
- Pension and RRSP programs
- Career Growth and Development
- Work-life balance

Job Profile

The Receptionist/Administrative Assistant is the first point of contact for all calls and visitors to Prairie Machine and Parts. The Receptionist/Administrative Assistant is responsible for providing excellent customer service and general office administration and support.

Primary Responsibilities:

- Answer the telephone promptly and relay all calls and messages
- Greet visitors and direct them to the appropriate person
- Provide confidential administrative support
- Assist Accounts Payable by printing incoming AP invoices, matching to purchase orders, and highlighting any discrepancies.
- Perform general administrative duties such as preparing letters and other correspondence, data entry, filing, photocopying, proofreading, compiling and printing reports
- Coordination of boardrooms for leadership meetings and other sessions as requested
- Coordinate company vehicle bookings from employees requiring access to a vehicle for work purposes Prepare and book Main boardroom for Leadership and Management meetings
- Distribute mail to appropriate people
- Job closing in Epicor on a weekly basis
- Assist with company travel arrangements as requested
- Ensure on-going maintenance and operation of all office equipment
- Order office supplies as required and requested

Qualifications:

- Grade 12 plus completion of an office administrative assistant program
- 1-2 years of customer service/administrative assistant experience

**Job Types**: Full-time, Permanent

Work Location: In person

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