Receptionist/administrative Assistant

1 week ago

Saskatoon, Canada Norseman Structures Full time

Norseman Structures has been in the protection and shelter business for over 100 years, starting with the fabrication of outfitter and exploration tents in the 1920s. Today we deliver a wide variety of ShelterSolutions to customers in virtually every industry, in a variety of climates, anywhere in the world.

Norseman Structures is looking to add a Fiercely Reliable **Receptionist/ Administrative Assistant** to our team

Reporting to the Human Resource manager, The **Receptionist/ Administrative Assistant **is responsible for completing office administrative duties including greeting and screening visitors, answering inbound calls from the main reception line, maintaining office supplies and coordinating travel arrangements. Other administrative support may be required from time to time.

**Responsibilities**:

- Answer the inbound main reception line and direct calls to others as required
- Receive and distribute mail, interoffice mail and courier packages as required
- Prepare and send mail, courier packages and interoffice mail
- Greet and screen visitors as they arrive at the facility. Ensure that visitors sign in and out in accordance with current procedures.
- Maintain/order company office supplies and coffee while keeping within budget
- Make travel arrangements as required and distribute travel confirmations or other information to the appropriate team member
- Provide administrative support to various individuals in our organization including creating letters, spreadsheets and presentations, scanning documents, filing, etc. as required.
- Act as back up to our Customer Service team members as required
- Enter sales leads into customer database
- Register and file warranties for internal teams review and approval
- Scan and file sales order
- Respond and direct inquires to the proper Dealer Support Specialist
- Provide support to inbound customers on their repair inquiries
- Coordinate and organize social gatherings and lunch and learns (both on and off site) including meal arrangements, facility arrangements, etc.
- Other duties as required.

**Qualifications & Experience**:

- Completion of an administrative assistant diploma coupled with 1 year of reception or office assistant experience
- Ability to be proactive and offer to support others in the office as required
- Strong knowledge of Microsoft Office products including Outlook, Excel, Word and PowerPoint.
- Excellent written and verbal communication skills
- Strong customer service orientation to both internal customers and external customers

**Please submit your cover letter and resume through Indeed. Only those selected for an interview will be contacted.**

**Benefits**:

- Casual dress
- Disability insurance
- Flexible schedule
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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