Receptionist/administration

2 weeks ago

Saskatoon, Canada Ainsworth Full time

Ainsworth Inc.

**Ainsworth provides high-quality technical trades services, including HVAC, design-build, electrical, energy management, innovative solutions, and building automation for institutional, commercial, residential, healthcare, and industrial clients across North America. As an integrated multi-trade company, we offer end-to-end services and solutions for all the asset maintenance and refurbishment requirements of our customers.**

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist with Ainsworth, you should have a pleasant personality, as this is also a customer service role.

This is a Monday to Friday, 8AM to 5PM role

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

**Responsibilities**
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Arrange travel and accommodations.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

**Requirements and skills**
- Proven work experience as a Receptionist, Front Office Representative or similar role is a plus
- Proficiency in Microsoft Office Suite. Microsoft Word, Excell, exc.
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$40,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- On-site parking
- Profit sharing
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Saskatoon, SK S7P 0B9: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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