Administrative Coordinator

3 weeks ago

Peterborough, Ontario, Canada ONTARIO INC. Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at ONTARIO INC. The successful candidate will be responsible for providing administrative support to our senior management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone calls and relay messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Arrange travel, related itineraries, and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital databases
  • Consult with clients after sale to provide ongoing support
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Work Conditions and Physical Capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
Personal Suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Reliability
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week

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