Administrative Coordinator

2 weeks ago

Peterborough, Ontario, Canada ONTARIO INC. Full time

Job Title: Administrative Coordinator

Job Summary: We are seeking an experienced Administrative Coordinator to join our team at ONTARIO INC. The successful candidate will be responsible for providing administrative support to our senior management team, including coordinating seminars, planning budgets, and establishing office procedures.

Key Responsibilities:

  • Coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Establish and implement office procedures and routines
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Arrange travel, related itineraries, and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations

Work Conditions and Physical Capabilities:

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload

Personal Suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Reliability

Work Environment: Our office is a fast-paced environment with tight deadlines and a large workload. The successful candidate will be able to work under pressure and maintain attention to detail.

Language: English

Hours: 35 hours per week

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