Administrative Support Professional

2 weeks ago

Vancouver BC, Canada Phase One Construction Ltd. Full time
About the Role

We are seeking an experienced Administrative Support Professional to join our team at Phase One Construction Ltd.

Job Summary

This is a key role that will provide administrative support across various departments, ensuring seamless day-to-day operations. The successful candidate will be highly organized, efficient, and possess excellent communication skills.

Key Responsibilities
  • Front Desk Operations: Manage the front desk, acting as the first point of contact for guests, employees, candidates, and vendors.
  • Office Maintenance: Ensure the office remains clean and organized throughout, including conference rooms, stock and storage rooms, and communal areas.
  • Administrative Tasks: Perform various administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings, and deliveries.
  • Support Team Members: Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events both on-site and off-site.
  • Supply Management: Oversee and order office supplies, anticipating requirements, stocking supply stations, and ensuring equipment is in working order.
  • Filing System: Maintain the filing system, contact database, employee list, and inventories.
Requirements and Skills
  • Experience: Proven experience in a back-office assistant, office assistant, virtual assistant, or similar administrative role.
  • Technical Skills: Proficiency in Microsoft Office and aptitude to learn new software and systems.
  • Communication Skills: Good written and verbal communication skills.
  • Time Management: Strong time-management skills and multitasking ability.
  • Education: High school diploma or equivalent.
Compensation Package

The estimated annual salary for this position is $45,000 - $60,000, depending on location and experience.

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