Maintenance and Administrative Coordinator

3 months ago

Vancouver, Canada Connective Support Society Full time

Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.
ROLE PURPOSE
The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best support our service users and staff.
STATUS AND CLASSIFICATION
Exempt. This position is open to applicants of all genders.
HOURS (40 hours per week)
Sunday to Thursday, 1100 - 1900
REPORTING AND WORKING RELATIONSHIPS
- Reports and is accountable to the Maintenance & Asset Manager.
- Participates as a member of the Connective Administrative Support Team.
- Liaises with the staff of Connective as necessary.
- Liaises with external professionals from other agencies, contractors, and/or government agencies as required.

KEY ACCOUNTABILITIES
As a Maintenance and Administrative Coordinator, your responsibilities will include:
Building Maintenance
- Under the general guidance of the Maintenance and Asset Manager assumes a primary role in completing necessary repairs that are within their scope.
- Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed.
- Depending on the program, may maintain lawns and yards as per guidelines and performs minor gardening and lawn maintenance tasks.
- Monitors and orders maintenance supplies.
- Assists with and/or conducts inspections of resident spaces.
- Supports residents with coordinating dehoarding and clutter reduction within resident spaces.

Building Maintenance Coordination
- Under the general guidance of the Maintenance and Asset Manager assumes a primary role in coordinating repairs that are out of their scope to external contractors.
- Liaises with contractors to ensure the quality and timeliness of the repairs.
- Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues.
- Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties.

Administration
- Maintains an up-to-date list and schedule of all planned and unplanned maintenance, as well as repairs for our assets.
- Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested.
- Research options and make recommendations related to property, appliances, furniture, and service providers.
- Approves invoices and coordinates payment for external contractors related to the work completed within their region.
- Follows all relevant Connective policies, procedures, and guidelines.
- Performs other tasks as necessary.

WORKING CONDITIONS
- Function independently with the general guidance of the Maintenance and Asset Manager.
- Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence.
- Often exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury.
- Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules.

EXPERIENCE AND SKILLS
- Grade 12 level education and/or equivalent with two-years related experience.
- Experience in performing carpentry, painting, mechanical, and plumbing maintenance, and repairs.
- Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff.
- Ability to manage time efficiently, with a high level of accuracy, and attention to detail.
- Ability to establish and maintain effective and professional working relationships with contractors.
- Strong communication skills (listening, verbal, and written).

**REQUIREMENTS**:

- Ability to successfully complete a Children and Vulnerable Persons Criminal Record Check.
- Ability to successfully pass a reference check.
- Valid Class 5 Driver’s License (travel may be required depending on program requirements).
- Proof of Covid-19 vaccination.
- Building Service Worker Certificate and/or vocational training is preferred.

COMPENSATION
Annual Salary will start at $45,800 up to $62,900 based on experience and qualifications. This role will also be eligible for Connective's comprehensive Benefits Package.
WHAT WE OFFER?
- Committed Living Wage Employer
- 2022 & 2023 Canadian Nonprofit Employer of Choice Aware from NEOC
- 2023 High-Performance Culture Award from SupportingLines
- Competitive benefits package, including health, wellness, and pension plan
- Career and personal development, with the ability to

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