Executive Office Coordinator

3 days ago


Brampton, Ontario, Canada Canada Inc. Full time

We are seeking an experienced Executive Office Coordinator to join our team at Canada Inc.

Job Description

The successful candidate will be responsible for providing administrative support to senior management, coordinating office operations, and ensuring the smooth day-to-day functioning of the organization.

Duties and Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Supervise office and volunteer staff
Requirements

To be successful in this role, you will need:

  • A high school diploma or equivalent
  • 7 months to less than 1 year of experience in a similar role
  • Ability to work independently
  • Familiarity with Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Office
  • Basic security clearance
  • Own transportation
  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
Estimated Salary

$45,000 - $55,000 per year

About Us

Canada Inc. is a dynamic and growing company that values its employees and offers a competitive salary and benefits package.



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