Executive Support Specialist

2 weeks ago

Brampton, Ontario, Canada Weston Forest Full time
About the Role

The Executive Assistant & Coordinator is a key member of our senior leadership team, responsible for providing high-level administrative support to the President and other executive members. This role plays a vital part in ensuring seamless management of schedules and activities.

Key Responsibilities:
  • Provide direct administrative and office management support to senior leadership members, as directed.
  • Maintain work schedules and calendars of senior leadership, prepare travel schedules, book travel arrangements, and make reservations.
  • Coordinate logistics of leadership team programs, including meetings, seminars, workshops, special projects, and events.
  • Review and prepare documents, reports, and correspondence for executive signatures, as necessary.
Project Coordination:
  • Ensure coordination of SLT projects, from strategic planning initiatives to tactical activities.
  • Establish project charters, defining goals, objectives, risks, assumptions, staffing levels, roles, responsibilities, milestones, and deliverables.
  • Coordinate with SLT on project activities, allocate resources, schedule documentation, budget, and other factors necessary for success.
Office Administration:
  • Refer and/or redirect calls, e-mails, or visitors as required.
  • Coordinate office activities, including social events, troubleshoot administration issues, and present a positive professional image.
Requirements:
  • Post-Secondary Diploma in Business or Office Administration, or relevant discipline, required.
  • 5-7 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Exceptional skills with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - including advanced Excel skills.
Salary:

$80,000 - $110,000 per year, depending on qualifications and experience.

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