Administrative Support Specialist
2 months ago
The Bourse de Montreal Inc. is seeking a highly skilled and experienced Executive Assistant to provide administrative support to senior leaders and executives. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.
Key Responsibilities- Provide high-level administrative support to senior leaders and executives, including calendar management, travel arrangements, and correspondence.
- Coordinate meetings, events, and conferences, including venue booking, catering, and logistics.
- Prepare and edit documents, reports, and presentations, ensuring accuracy and attention to detail.
- Manage complex travel schedules, including flight and hotel arrangements, and facilitate logistics for executive meetings.
- Assist with event coordination, including business development and exchange social events, corporate hosted events, and registration processes.
- Provide quality control on written documents produced by staff, ensuring consistency and accuracy.
- Process company bulletins and associated letters, as well as invoices and expense reports.
- Prepare agendas for meetings and assist with updating and filing department staff documents.
- Follow up and prepare internal summaries outlining remediation undertaken by issuers.
- Assist with preparation of department monthly statistical reports.
- College diploma in administrative studies with a minimum of three years experience in a senior administrative role in a corporate environment.
- Excellent written and verbal communication skills.
- Bilingual, fluent in French and English.
- Positive attitude and reliability.
- Proficient in Google Suite of Products, Microsoft Office, and experience with Salesforce and DOCS Open (PC DOCS Document Management System).
- Ability to think proactively and be a team player.
- Strong organizational skills and attention to detail.
- Sensitivity to confidential matters and discretion is essential.
- Self-starter, ability to work independently.
- Willingness to contribute ideas to make process improvements.
- Personal initiative, professional telephone manner, and customer service focused.
- Experience in event management and/or project management is an asset.
The Bourse de Montreal Inc. is a leading global exchange company that connects cross-functionally, traversing industries and geographies. We're a team of innovators, thinkers, and doers who are passionate about powering global economic growth and progress. We offer a dynamic and inclusive work environment, with a focus on wellness, growth, and community.
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