Office Administrator
4 weeks ago
Job Title: Office Manager / Executive Assistant
About the Role:
We are seeking a highly organized and detail-oriented Office Manager / Executive Assistant to join our team near Montreal. The successful candidate will play a key role in handling various administrative tasks, ensuring the smooth operation of our business processes.
Key Responsibilities:
- HR: Calculate and enter bi-weekly payroll, calculate and remit monthly source deductions, calculate and manage vacations, overtime, group insurance benefits, verify and enter expense accounts for 3-4 employees each month
- Accounting: Monthly calculation of sales taxes payable / receivable and related reporting, monthly verification of GL balancing, cheque deposits
- AP/AR: Ongoing management of Accounts Receivable and Accounts Payable, serve as primary contact for suppliers and vendors, sending out and following up on invoices, entering approved invoices and paying vendors at agreed deadlines, quarterly inventory, quarterly calculation of warranty obligations
- Other tasks: Order and receive parts, manage parts inventory, packing and shipping, order and organize office supplies, maintain and organize document storage, maintain Microsoft Dynamics Nav data for customers, vendors, items, etc.
- Sales Team Assistance: Collaborate on preparation of documentation for bids, projects, etc., handle inbound / outbound customer calls and set up meetings, assist with trade show organization
Requirements:
- Bachelor's Degree in Office Administration, similar field, or equivalent experience
- 3+ years of experience in an administrative, organizational, or other detail-oriented function, as an Office Manager or Executive Assistant
- Current working experience handling accounting tasks in a Quebec-based business
- 1-2 years Logistics experience considered an asset
- Highly organized, energetic and a fast learner
- Experience maintaining confidential information
- Excellent communication skills in English and French: written/grammar/spelling, verbal (formal and informal), listening and talking
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook (including calendar), and PowerPoint
- Familiar with a CRM software
- The necessary people skills and personal credibility to interact smoothly with customer contacts at all management levels in small, medium and large organizations
- Self-starter and overachiever, able to work in a small team or independently as needed
Working Conditions:
- Regular presence at the office at least three days per week is required
- Depending on your skill set and our requirements, this could possibly be a part-time position of no less than three days per week
What We Offer:
- Exciting, challenging tasks and interesting perspectives
- Room for implementing your own ideas
- Cooperation in a spirit of trust and a dynamic, appreciative atmosphere
- Comprehensive onboard training and individual initial training
- Attractive competitive compensation
- Health insurance, paid vacation and holidays
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