Executive Administrative Assistant

15 hours ago

Vancouver, British Columbia, Canada Colyvan Pacific Real Estate Management Full time
About Us

Colyvan Pacific Real Estate Management is a dynamic and rapidly growing organization committed to delivering exceptional real estate solutions. We are seeking an experienced Executive Administrative Assistant to join our team.

Job Description

The successful candidate will provide administrative support to our management team, ensuring the smooth operation of daily tasks and activities. Key responsibilities include:

  • Arranging seminars, conferences, and other events;
  • Coordinating information flow within the team;
  • Opening and distributing mail and other materials;
  • Planning and organizing daily operations;
  • Establishing and implementing policies and procedures;
  • Recording and preparing minutes of meetings, seminars, and conferences;
  • Scheduling and confirming appointments;
  • Answering telephone calls and relaying messages;
  • Answering electronic enquiries;
  • Overseeing development of communication strategies;
  • Compiling data, statistics, and other information;
  • Overseeing the preparation of reports;
  • Responding to employee questions and complaints;
  • Ordering office supplies and maintaining inventory;
  • Setting up and maintaining manual and computerized information filing systems;
  • Typing and proofreading correspondence, forms, and other documents;
  • Performing data entry;
  • Maintaining and managing digital databases.
Requirements

We are looking for an individual with strong organizational skills, attention to detail, and excellent communication abilities. The ideal candidate will possess:

  • A degree in Business Administration or related field;
  • 1-2 years of experience in an administrative role;
  • Excellent written and verbal communication skills;
  • Ability to multitask and prioritize tasks effectively;
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook;
  • Strong analytical and problem-solving skills;
  • Ability to work independently and as part of a team.
Salary and Benefits

The estimated annual salary for this position is $45,000-$55,000, depending on experience. In addition to a competitive salary, we offer a comprehensive benefits package, including health, dental, and vision insurance, retirement savings plan, and paid time off.

Additional Information

This is a full-time position requiring the ability to work independently and as part of a team. The selected candidate must be able to multitask, prioritize tasks effectively, and maintain attention to detail. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply.

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