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Administrative Coordinator

2 months ago

Oshawa, Ontario, Canada TAMMY LEE HANLON DESJARDINS Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TAMMY LEE HANLON DESJARDINS. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and efficient use of our resources.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making.
  • Office Administration: Order office supplies, maintain inventory, and ensure the efficient operation of our office.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed to support our business objectives.
  • Customer Service: Provide excellent customer service to our clients, stakeholders, and internal teams.
  • Database Management: Maintain and manage our digital database to ensure accurate and up-to-date information.
Personal Suitability
  • Team Player: Ability to work collaboratively as part of a team to achieve common goals.
  • Adaptability: Willingness to adapt to changing priorities and deadlines.
  • Language: Fluency in English is required.
  • Work Hours: 30 hours per week.