Administrative Support Specialist

3 weeks ago


Kingston, Ontario, Canada MAPLE CREST INN Full time

Job Title: Administrative Support Specialist

About the Role:

We are seeking an experienced Administrative Support Specialist to join our team at MAPLE CREST INN. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support

Personal Suitability:

  • Ability to multitask
  • Excellent oral communication
  • Flexibility
  • Organized
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Quick learner
  • Work Term: Permanent
  • Work Language: English
  • Hours: 32 hours per week


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    About UsAt Home and Community Care Support Services, we are committed to providing responsive, accessible, integrated, patient-centred care. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers, and Ontario Health Teams to deliver exceptional care.Job SummaryWe are seeking a highly...


  • Kingston, Ontario, Canada Hampton Inn Kingston Full time

    We are seeking an Administrative Support Specialist to join our team at Hampton Inn Kingston. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and establishing work priorities.The ideal candidate will have a Bachelor's degree and 5 years or more of experience in a similar...


  • Kingston, Ontario, Canada MAPLE CREST INN Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MAPLE CREST INN. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key...


  • Kingston, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Kingston. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to...


  • Kingston, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Kingston, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Healthcare Support Specialist to provide administrative support services to our Care Coordinators. As a key member of our team, you will play a vital role in ensuring that patients receive prompt and effective customer service.Key ResponsibilitiesProvide administrative support services to Care...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Healthcare Support Specialist to provide administrative support services to our Care Coordinators. As a key member of our team, you will play a vital role in ensuring that patients receive prompt and effective customer service.Key ResponsibilitiesProvide administrative support services to Care...


  • Kingston, Ontario, Canada Hampton Inn Kingston Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Hampton Inn Kingston. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and establishing work priorities.Key Responsibilities:Implement new administrative procedures to improve efficiency and...


  • Kingston, Ontario, Canada Hampton Inn Kingston Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at Hampton Inn Kingston. As an administrative support specialist, you will be responsible for providing exceptional support to our staff and guests.Key Responsibilities:Implement new administrative procedures to improve efficiency and...


  • Kingston, Ontario, Canada Royal Bank of Canada> Full time

    OverviewRoyal Bank of Canada is seeking a highly skilled Administrative Support Specialist to join our Philanthropic Services team. This role will provide efficient and accurate client service, supporting the administration of charitable public foundations.


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job Overview:We are seeking a highly organized and detail-oriented Team Assistant to join our team in Kingston.About the Role:This is a permanent full-time position that will provide administrative support services to Care Coordinators and ensure that patients receive prompt, effective customer service. As a valued team member, your mission will be to help...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our healthcare team. As a key member of our team, you will play a vital role in ensuring the smooth operation of our daily activities and providing exceptional customer service to our patients.Key ResponsibilitiesProvide administrative support...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support for our Patient Services team. As a valued member of our team, you will play a key role in delivering prompt and effective customer service to our patients.Key ResponsibilitiesProvide administrative support services to Care Coordinators.Process...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our team in their daily activities. As a valued team member, you will play a key role in ensuring that patients receive prompt and effective customer service.Key ResponsibilitiesProvide administrative support services to Care...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our team in their daily activities. As a valued team member, you will play a key role in providing connected, accessible, patient-centred care.Key ResponsibilitiesProvide administrative support services to Care Coordinators, including...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our healthcare team. As a Team Assistant, you will play a key role in ensuring the smooth operation of our team and providing excellent customer service to our patients.Key ResponsibilitiesProvide administrative support services to Care...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our healthcare team. As a key member of our team, you will play a vital role in ensuring the smooth operation of our daily activities and providing exceptional customer service to our patients.Key ResponsibilitiesProvide administrative support...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our team in their daily activities. As a valued team member, you will play a key role in ensuring that patients receive prompt and effective customer service.Key ResponsibilitiesProvide administrative support services to Care...

  • Support Worker

    3 weeks ago


    Kingston, Ontario, Canada Darlene's Home Support Services Inc. Full time

    About the Role:Darlene's Home Support Services Inc. is seeking a compassionate and dedicated Support Worker - Personal Care Specialist to join our team. As a Support Worker, you will provide personal care and support to clients in their homes, promoting their independence and well-being.Key Responsibilities:Administer bedside and personal care to...


  • Kingston, Ontario, Canada Home and Community Care Support Services Full time

    OverviewHome and Community Care Support Services is committed to delivering responsive, accessible, integrated, patient-centred care. As a valued member of our team, you will play a key role in providing administrative support services to our Care Coordinators.Job SummaryWe are seeking an experienced Administrative Support Professional to join our Central...