Administrative Coordinator

1 week ago

Halifax, Nova Scotia, Canada JFJ Construction LTD Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JFJ Construction LTD. As an Administrative Coordinator, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and maintaining accurate records.
  • Coordination and Organization: Coordinate and organize daily operations, including scheduling appointments, managing calendars, and preparing meeting materials.
  • Communication: Develop and maintain effective communication with internal and external stakeholders, including clients, vendors, and colleagues.
  • Record-Keeping: Maintain accurate and up-to-date records, including financial records, meeting minutes, and other important documents.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Office Supplies: Order office supplies and maintain inventory levels.
  • Customer Service: Provide exceptional customer service to clients and colleagues, responding to inquiries and resolving issues in a timely and professional manner.
  • Financial Tasks: Perform basic bookkeeping tasks, including preparing financial statements and reports.
Requirements
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Skills: Excellent communication and organizational skills, with the ability to multitask and work under pressure.
Work Environment

This is a permanent, full-time position with a competitive salary and benefits package. The successful candidate will be working in a fast-paced office environment with a dynamic team.

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