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Administrative Coordinator

2 months ago

Halifax, Nova Scotia, Canada Dalhousie University Full time
Administrative Coordinator Position

Join the Faculty of Arts and Social Sciences at Dalhousie University as an Administrative Coordinator, supporting the departments of German, Russian Studies, and Spanish and Latin American Studies.

About the Role

This is a key administrative position that requires a high level of organizational skills, attention to detail, and excellent communication skills. The successful candidate will be responsible for providing administrative support to the Chair(s), managing departmental finances, and coordinating academic programs.

Key Responsibilities
  • Manage the daily operations of the department office, serving as the first point of contact for all department-related matters.
  • Support the Chair(s) with the preparation of the annual department resource allocation request, monitor and reconcile expenses, and investigate discrepancies.
  • Prepare personnel and payroll documentation for staff, part-time instructors, research assistants, and student positions.
  • Coordinate timetable schedules and academic calendars annually, working with Chair(s) and Undergraduate Coordinators.
  • Prepare confidential files for Unit Review, Tenure & Promotion, and Reappointment.
  • Supervise administrative support staff and student assistants, including training, delegating duties, setting work priorities, and checking work.
Requirements
  • Business/Office Administration diploma with three to five years' related experience (or equivalent combination of training and experience).
  • Experience with administrative functions, including financial processes, expense monitoring, and office communications.
  • Experience in providing excellent service to clients, and demonstrated cultural competence and awareness.
  • Experience in successfully coordinating and supporting administrative and operational processes, projects, and events.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and web-based administrative systems and office technologies.
  • Demonstrated strong written communication skills and the ability to work autonomously.
Assets
  • Undergraduate degree.
  • Experience in a post-secondary education setting.
  • Experience with Dalhousie systems, such as Banner, Finance Self Serve, Timetable Assistant, and Navigator.
Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies, including:

  • Respect & Inclusion
  • Adaptability
  • Knowledge & Thinking Skills
  • Communication
  • Service
About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university, dedicated to delivering the highest quality arts, humanities, and social science education. We are committed to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility.

How to Apply

Please submit your application, including your résumé/CV and cover letter, to the Faculty of Arts and Social Sciences. We thank all applicants for their interest; however, only those selected for an interview will be contacted directly by the hiring department or Human Resources.