Administrative Support Specialist

1 day ago

Red Deer, Alberta, Canada Taco Time Full time

Job Title: Administrative Support Specialist

About the Role:

We are seeking an experienced Administrative Support Specialist to join our team at Taco Time. As an Administrative Support Specialist, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Supervise other workers and provide guidance and support as needed
  • Establish and implement policies and procedures
  • Train other workers and provide ongoing support
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone calls and relay messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
  • Conduct research
  • Perform data entry
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital databases
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations

Requirements:

  • 3-4 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and other software applications
  • High school diploma or equivalent required

What We Offer:

  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development

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