Administrative Coordinator

14 hours ago

Collingwood, Ontario, Canada Jaago Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jaago Inc.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, preparing minutes of meetings, and establishing office procedures.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Answer telephone calls and relay messages
  • Compile data, statistics, and other information
  • Advise senior management on administrative matters
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • MS Windows and MS Office proficiency
  • Business terminology knowledge
  • Correspondence, reports, and records management skills
  • Contract management and negotiation skills
  • Statistical analysis and financial statement preparation skills
  • Ability to work in a fast-paced environment
  • Excellent oral and written communication skills
  • Flexibility and adaptability
  • Team player with a client-focused approach
  • Reliability and attention to detail
Work Environment:

Our office is a fast-paced environment with a large caseload and workload. We require our Administrative Assistant to be able to multitask, work under pressure, and meet tight deadlines.

What We Offer:

We are committed to creating a welcoming work environment for all employees. We offer mentorship, coaching, and networking opportunities for persons with disabilities, newcomers and refugees, youth, veterans, Indigenous people, and visible minorities.

How to Apply:

Please submit your application, including your resume and cover letter, to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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