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Administrative Coordinator

2 months ago

Collingwood, Ontario, Canada Universal Integrated Solutions Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Universal Integrated Solutions Inc. as an Administrative Coordinator. In this role, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Office Administration
    • Determine and establish office procedures and routines to ensure efficient workflow.
    • Schedule and confirm appointments, meetings, and events.
    • Answer telephone calls and relay messages to the relevant team members.
    • Respond to electronic inquiries and provide timely and accurate information.
    • Compile data, statistics, and other information to support business decisions.
    • Order office supplies and maintain inventory levels to ensure a well-stocked office.
  • Communication and Client Service
    • Greet visitors and direct them to the relevant contacts or service areas.
    • Provide exceptional client service, responding to their needs and concerns in a timely and professional manner.
  • Documentation and Filing
    • Set up and maintain manual and computerized information filing systems to ensure accurate and up-to-date records.
    • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Personal Qualities
    • Ability to multitask and prioritize tasks to meet deadlines.
    • Organized and detail-oriented, with a focus on delivering high-quality results.
    • Reliable and trustworthy, with a strong commitment to confidentiality.
    Requirements
    • 7 months to less than 1 year of experience in an administrative role.
    • Permanent employment with a minimum of 30 to 40 hours per week.
    • Fluency in English as the primary language of communication.