Administrative Coordinator

1 week ago

Collingwood, Ontario, Canada Universal Integrated Solutions Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Universal Integrated Solutions Inc. as an Administrative Coordinator.

Key Responsibilities
  • Office Management: Establish and maintain efficient office procedures and routines to ensure seamless day-to-day operations.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication with stakeholders.
  • Communication and Customer Service: Respond to telephone and electronic inquiries, providing exceptional customer service and support to internal and external clients.
  • Data Management: Compile and maintain accurate data, statistics, and information, utilizing manual and computerized filing systems.
  • Administrative Support: Provide administrative support to senior staff, including typing, proofreading, and preparing correspondence, reports, and other documents.
  • Inventory and Supply Management: Order and maintain office supplies, ensuring adequate inventory levels and efficient use of resources.
  • Front Desk and Reception: Greet visitors, direct them to relevant contacts or service areas, and maintain a professional and welcoming environment.
Personal Qualities and Skills
  • Multi-Tasking and Organization: Demonstrate ability to prioritize tasks, manage multiple projects, and maintain a high level of organization in a fast-paced environment.
  • Client Focus and Reliability: Provide exceptional customer service, ensuring timely and effective communication with stakeholders, and demonstrating reliability in meeting deadlines and commitments.
Benefits and Work Environment
  • Health and Wellness: Enjoy access to a comprehensive dental plan, health care plan, and vision care benefits.
  • Financial Security: Benefit from a life insurance plan and a permanent work arrangement.
  • Work-Life Balance: Enjoy a flexible work schedule, with 30 to 40 hours of work per week, allowing for a healthy work-life balance.

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