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Marketing Administrative Assistant, CMO Office
2 months ago
About the Role
We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to join our team in the CMO Office. As a key member of our team, you will provide exceptional support to our North America-based Marketing leaders, ensuring seamless execution of their priorities and objectives.
Key Responsibilities
- Provide administrative support to agreed Marketing leaders, including calendar management, travel coordination, and expense processing.
- Coordinate and facilitate internal meetings, capturing agendas, minutes, and actions.
- Handle external visitor process, including visitor log management and greeter designation.
- Work closely with other Executive Assistants in Marketing to ensure close alignment and collaboration.
- Manage in-office logistics, including seating charts and equipment requests.
Team & Department Support
- Responsible for logistics and coordination of all-Marketing Meetings, including invites, replays, and agenda development.
- Develop marketing communications in line with brand guidelines.
- Support, develop, and maintain an internal SharePoint site as a comprehensive resource for the marketing team.
- Support Marketing Leadership Team and CMO Office with department or cross-functional initiatives as needed.
Requirements
- Proven experience providing executive support.
- Tact and good judgment in confidential situations, with experience interacting with senior management.
- Strong ability to build relationships and collaborate in a clear and transparent manner.
- Strong organizational and time management skills, with the ability to work under pressure to meet deadlines.
- Proficiency in Microsoft Office Suite and other relevant tools.
- Strong written and verbal communication skills with an eye for detail.
- Positive can-do attitude, team player, and willingness to learn.
What We Offer
- Competitive salary and benefits package.
- Hybrid working environment.
- RRSP contributions.
- Health and wellness benefits.
- Work flexibility programs.
- Parental leave benefits.
- Study support.
About Invesco
Invesco is committed to fair and accessible employment practices. If selected for an interview, we will work with you to ensure that your interview is accessible and accommodation is provided. Please contact us at or 1.800.874.6275 to let us know if you require accommodation for an interview due to a disability.
