Administrative Assistant

2 weeks ago


Charlottetown, Prince Edward Island, Canada Asteco Immigration Consulting Limited Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Asteco Immigration Consulting Limited. The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events, as well as maintaining accurate records and preparing minutes of meetings.

Key Responsibilities
  • Coordinate the flow of information within the team
  • Arrange and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • Ability to multitask
  • Flexibility
  • Organized
  • Team player
Working Conditions

The successful candidate will work in a fast-paced office environment with a dynamic team. The position requires a strong attention to detail, excellent communication skills, and the ability to work independently with minimal supervision.



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