Marketing Operations Coordinator

4 weeks ago


Charlottetown, Prince Edward Island, Canada OppenheimerFunds Distributor, Inc Full time

About the Role

We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to join our CMO Office team. As a key member of our team, you will provide exceptional support to our North America-based Marketing leaders, ensuring seamless execution of their priorities and objectives.

Key Responsibilities

  • Provide administrative support to agreed Marketing leaders, including calendar management, travel coordination, and expense processing.
  • Coordinate and facilitate internal meetings, capturing agendas, minutes, and actions.
  • Handle external visitor process, including visitor log management and greeter coordination.
  • Work closely with other Executive Assistants to ensure alignment and collaboration on leadership team support.
  • Manage in-office logistics, including seating charts and equipment requests.

Team & Department Support

  • Responsible for logistics and coordination of all-Marketing Meetings, including invites, replays, and agenda development.
  • Develop marketing communications in line with brand guidelines.
  • Support and maintain an internal SharePoint site as a comprehensive resource for the marketing team.
  • Support Marketing Leadership Team and CMO Office with department or cross-functional initiatives as needed.

Requirements

  • Proven experience providing executive support.
  • Tact and good judgment in confidential situations.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite and other relevant tools.
  • Strong written and verbal communication skills.

What We Offer

  • Competitive salary and benefits package.
  • Hybrid working environment.
  • RRSP contributions.
  • Health and wellness benefits.
  • Work flexibility programs.
  • Parental leave benefits.
  • Study support.

About Us

At OppenheimerFunds Distributor, Inc, we are committed to providing our employees with a competitive total rewards package and a supportive work environment that allows them to thrive and grow in their careers.



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