Administrative Support Specialist

1 month ago

Maple Ridge, British Columbia, Canada AutoCanada Full time

Company Overview:

AutoCanada, recognized as the largest publicly-traded automotive group in Canada, is seeking a dedicated Receptionist to join our dynamic team. This role presents a unique opportunity to become part of an organization that values talent development, community engagement, and a reputation built on integrity and exceptional customer service.

Employee Benefits:

  • Attractive compensation packages complemented by a supportive team environment.
  • Comprehensive dental and vision coverage.
  • Prescription insurance offering significant discounts.
  • Paid holidays and flexible time off for full-time employees.
  • Exclusive employee vehicle purchase and service programs.
  • Health and wellness-focused employee assistance programs.
  • Company-wide appreciation events and contests throughout the year.
  • Opportunities for professional growth within a North American automotive group.

Position Overview:

The Receptionist will play a crucial role in creating a welcoming atmosphere for visitors and managing various office responsibilities. As the first point of contact, your professionalism and approachability will significantly influence the customer experience and the overall perception of our brand.

Key Responsibilities:

  • Deliver outstanding customer service by personally greeting each visitor.
  • Assist with various administrative duties, including document copying and scanning.
  • Ensure meeting rooms and common areas are well-maintained and organized.
  • Professionally handle phone calls, including answering, forwarding, and screening.
  • Manage the receipt, sorting, and distribution of mail and packages.
  • Schedule customer appointments efficiently.
  • Process accounts payable invoices, ensuring accurate reconciliation and follow-up.
  • Support additional accounting functions and projects as needed.

Qualifications:

  • A minimum of 1 year of experience in reception or administrative roles, preferably in a dealership environment.
  • Proficient in Microsoft Office with the ability to quickly learn new technologies.
  • Strong document creation and proofreading skills, particularly in business communications.
  • Excellent interpersonal, verbal, and written communication abilities.
  • Exceptional organizational skills with a keen attention to detail.
  • Demonstrated capacity to manage multiple tasks in a fast-paced, high-volume setting.

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