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Administrative Support Specialist

3 months ago

Maple Ridge, British Columbia, Canada AutoCanada Full time

Company Overview:

AutoCanada, recognized as the largest publicly-traded automotive group in Canada, is currently seeking a Receptionist to join our team at Maple Ridge Chrysler. This role offers a unique opportunity to start your career with an organization that prioritizes talent development, community engagement, and a reputation for integrity and exceptional customer service.

Employee Benefits:

  • Competitive compensation packages and a supportive team environment
  • Comprehensive dental and vision coverage
  • Prescription insurance with significant discounts
  • Paid holidays and flexible time off for full-time employees
  • Employee vehicle purchase and service incentives
  • Wellness-focused employee assistance programs
  • Company-wide appreciation events and contests throughout the year
  • Opportunities for professional growth within a North American automotive group

Position Overview:

The Receptionist will serve as the first point of contact for visitors, managing general office responsibilities while embodying the welcoming presence of our dealership. Your professionalism, knowledge, and approachability are crucial in creating a positive first impression and ensuring that guests have a remarkable experience with our brand.

Key Responsibilities:

  • Deliver an outstanding customer experience by personally greeting each visitor
  • Assist with various administrative tasks, including document copying and scanning
  • Maintain the cleanliness and organization of meeting rooms and common areas
  • Professionally handle incoming phone calls, including answering, forwarding, and screening
  • Sort and distribute incoming mail and packages
  • Schedule customer appointments efficiently
  • Process accounts payable invoices, ensuring reconciliation and follow-up on outstanding accounts
  • Perform additional accounting tasks and projects as needed

Qualifications:

  • Minimum of 1 year of experience in reception or administration, preferably in a dealership environment
  • Proficient in Microsoft Office and quick to learn new technologies
  • Strong document creation and proofreading abilities, with a focus on business communications
  • Excellent interpersonal, verbal, and written communication skills
  • Exceptional organizational skills and attention to detail
  • Ability to manage multiple tasks in a fast-paced, high-volume environment, often under tight deadlines