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Administrative Support Specialist
3 months ago
We are seeking a dedicated Administrative Support Specialist to join our team at Brookside Realty. This is a permanent position that requires a commitment of 14 hours per week. The role is conducted in English and does not necessitate a formal degree or certification.
Work EnvironmentThe successful candidate will work in a private sector setting, specifically within an urban environment, and will be part of a general office atmosphere focused on real estate.
Key Responsibilities- Welcome visitors and guide them to the appropriate contacts or service areas.
- Provide essential information to clients and the general public.
- Collect and process information necessary for delivering customer service.
- Manage the switchboard or telephone system efficiently.
- Order and maintain office supplies.
- Document and relay important information.
- Coordinate and confirm appointments.
- Perform clerical tasks, including filing, sorting, and distributing correspondence.
- Handle telephone inquiries and relay messages accurately.
- Calculate billing charges as required.
- Conduct data entry tasks.
- Deliver exceptional customer service.
- Assist with basic bookkeeping duties.
The ideal candidate should possess knowledge in:
- Operating a switchboard with 25+ lines.
- Using electronic scheduling tools.
- Word processing and spreadsheet software, including MS Office applications such as Excel, Outlook, PowerPoint, and Word.
- Utilizing electronic mail and presentation software.
Applicants must be bondable and willing to undergo a criminal record check.
Transportation and TravelHaving personal transportation is essential for this role.
Work ConditionsThe position requires the ability to:
- Work independently in a fast-paced environment.
- Handle pressure and repetitive tasks.
- Maintain attention to detail while sitting for extended periods.
The successful candidate will demonstrate:
- Strong interpersonal skills.
- Excellent verbal and written communication abilities.
- Flexibility and organizational skills.
- Reliability and a team-oriented mindset.
- Capability to multitask and manage time effectively.
- Creativity in problem-solving.
Benefits include free parking and available parking facilities.
