Office Coordinator

4 weeks ago

Mississauga, Ontario, Canada Best Vision Marketing and Management solutions Inc Full time
Position Overview

The Executive Administrative Specialist plays a crucial role in ensuring the smooth operation of our office at Best Vision Marketing and Management Solutions Inc. This position requires a proactive individual who can manage various administrative tasks efficiently.

Educational Background
  • Completion of College or CEGEP is preferred.
Work Environment
  • Engagement in business services.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Oversee and mentor junior staff members.
  • Implement training programs for new employees.
  • Establish and refine office procedures and workflows.
  • Handle contract management and negotiations.
  • Manage incoming calls and relay messages effectively.
  • Respond to electronic inquiries promptly.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Deliver exceptional customer service.
  • Assign, coordinate, and assess various projects and programs.
  • Plan, organize, direct, control, and evaluate daily operations.
Technical Proficiency
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and Adobe Photoshop.
Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capable of performing under pressure and meeting tight deadlines.
  • Strong attention to detail with the ability to manage a large workload.
  • Comfortable with repetitive tasks and minimal supervision.
Personal Attributes
  • Exceptional multitasking abilities.
  • Strong oral and written communication skills.
  • Flexible and organized with a client-focused approach.
  • Effective time management skills and a quick learner.
Experience Requirements
  • Minimum of 1 month to less than 7 months of relevant experience.
  • This is a permanent position with a work schedule of 32 to 40 hours per week.
  • Working language is English.

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