Administrative Support Specialist
3 hours ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive team in ensuring the efficient operation of our department.
Key Responsibilities:
- Provide administrative support to ensure seamless department operations
- Maintain digital filing systems and ensure accurate record-keeping
- Respond to emails and digital queries in a timely and professional manner
- Manage calendars for department heads, including making travel arrangements
- Draft and edit letters, reports, and other documents
- Input and update information in databases and spreadsheets
- Prepare meeting agendas and take meeting minutes
- Coordinate logistics for online meetings and ensure all necessary materials are prepared
- Utilize MS Word, PowerPoint, and Excel to create documents and presentations
- Research, compile, and summarize information for reports and presentations
- Work closely with senior executive staff to ensure seamless communication and collaboration
- Maintain confidentiality and security of sensitive information
- Meet deadlines and adapt to changing priorities
- Present a positive and professional image for the organization
Requirements:
- Extreme attention to detail and ability to meet deadlines
- Excellent written and verbal communication skills
- Ability to work in a fast-paced environment and prioritize tasks effectively
- Capable of understanding and adhering to complex internal policies and government regulations
How to Apply:
Qualified candidates may submit their resume to the career section of our company website. All resumes will be reviewed within 5 business days, and those candidates we wish to further in the application process will be contacted via email/phone to schedule initial phone screens.
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