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Administrative Support Specialist

2 months ago

Lindsay, Ontario, Canada H2 Performance Consulting Inc Full time
Administrative Assistant Opportunity at H2 Performance Consulting Inc

H2 Performance Consulting Inc is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. We are committed to providing a work environment that is free from discrimination and harassment.

Job Summary

We are seeking an Administrative Assistant to provide administrative support to our executives and ensure the efficient operation of our department(s). The successful candidate will be responsible for maintaining digital filing systems, responding to emails and digital queries, and managing calendars.

Key Responsibilities
  • Provide administrative support to ensure efficient department operations
  • Maintain digital filing systems and ensure accurate and up-to-date information
  • Respond to emails and digital queries in a timely and professional manner
  • Manage calendars for department heads, including making travel arrangements
  • Draft and edit letters, reports, and other documents
  • Input and update information in databases and spreadsheets
  • Prepare meeting agendas and take meeting minutes
  • Coordinate logistics for online meetings and ensure all necessary materials are prepared
  • Work closely with senior executive staff and maintain confidentiality and security
  • Ensure deadlines are met and adapt to changing priorities
  • Present a positive and professional image for the organization
Requirements
  • Extreme attention to detail and ability to meet deadlines
  • Ability to work in a fast-paced environment and adapt to changing priorities
  • Excellent communication and organizational skills
  • Proficiency in MS Word, PowerPoint, and Excel
  • Ability to maintain confidentiality and security

Qualified candidates may submit their resume to the career section of our company website. All resumes will be reviewed within 5 business days and those candidates we wish to further in the application process will be contacted via email/phone to schedule initial phone screens.