Administrative Support Specialist

3 hours ago

Lindsay, Ontario, Canada H2 Performance Consulting Inc Full time
H2 Performance Consulting Inc Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive team in ensuring the efficient operation of our department.

Key Responsibilities:

  • Provide administrative support to ensure seamless department operations
  • Maintain digital filing systems and ensure accurate record-keeping
  • Respond to emails and digital queries in a timely and professional manner
  • Manage calendars for department heads, including making travel arrangements
  • Draft and edit letters, reports, and other documents
  • Input and update information in databases and spreadsheets
  • Prepare meeting agendas and take meeting minutes
  • Coordinate logistics for online meetings and ensure all necessary materials are prepared
  • Utilize MS Word, PowerPoint, and Excel to create documents and presentations
  • Research, compile, and summarize information for reports and presentations
  • Work closely with senior executive staff to ensure seamless communication and collaboration
  • Maintain confidentiality and security of sensitive information
  • Meet deadlines and adapt to changing priorities
  • Present a positive and professional image for the organization

Requirements:

  • Extreme attention to detail and ability to meet deadlines
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment and adapt to changing priorities
  • Capable of understanding and adhering to complex internal policies and government regulations
  • Ability to multi-task and prioritize tasks effectively

How to Apply:

Qualified candidates may submit their resume to the career section of our company website. All resumes will be reviewed within 5 business days, and those candidates we wish to further in the application process will be contacted via email/phone to schedule initial phone screens.

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