Board Administrative Coordinator

4 weeks ago

Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority (WRHA) Full time

Winnipeg Regional Health Authority (WRHA) is a leading organization dedicated to providing exceptional health services and improving the health of our communities. Our commitment to a healthier future drives our mission and values, making WRHA an ideal environment for those seeking a rewarding career in health administration.

Position Overview

Under the general supervision of the President and Chief Executive Officer (PCEO), this role is responsible for delivering confidential and efficient administrative assistance to the WRHA Board of Directors and its Committees. Key responsibilities include:

  • Acting as a key point of contact between the Executive Office and the Board.
  • Coordinating and attending meetings, preparing minutes, and following up on action items.
  • Ensuring compliance with Board governance requirements.
  • Organizing orientation sessions for new board members and maintaining current membership lists.
  • Compiling and distributing meeting materials through internal platforms.
  • Communicating with the Board Chair and members as necessary.
  • Drafting correspondence as requested by the Board Chair.
  • Maintaining organized files of Board materials and preparing annual work plans for Committees.
  • Handling special assignments as required.

Qualifications

Education

  1. Completion of a recognized Administrative Training Program from an accredited institution.
  2. Additional coursework in administration or project management is preferred.

Experience

  1. A minimum of five (5) years of administrative experience supporting senior leadership.
  2. At least two (2) years of experience in board governance and meeting facilitation.
  3. An acceptable combination of education and experience may be considered.

Skills and Abilities

  1. Experience in an administrative or coordinator role, preferably within a healthcare environment.
  2. Ability to work independently while collaborating with skilled professionals.
  3. Excellent typing skills, with a minimum of 65 words per minute.
  4. Proficiency in Microsoft Office Suite and the ability to learn new software as needed.
  5. Strong understanding of organizational governance and structure.
  6. Exceptional planning, organizational, and interpersonal skills.
  7. Outstanding verbal and written communication abilities.
  8. Experience in minute-taking and information synthesis.
  9. Ability to thrive in a fast-paced environment and meet deadlines effectively.
  10. Demonstrated problem-solving capabilities.
  11. Proven track record of maintaining confidentiality and handling sensitive information discreetly.
  12. Project management skills are preferred.

Additional Requirements

  1. A satisfactory employment record is essential.
  2. Legal eligibility to work in Canada is required.
  3. Proficiency in French is considered an asset.

Working Conditions

  1. Ability to work in a standard office environment with frequent meetings at various locations.
  2. Occasional meetings may require attendance outside of regular business hours.

Interested candidates are encouraged to submit a detailed resume along with a cover letter outlining how they meet the qualifications for this position.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

WRHA is committed to fostering an inclusive and barrier-free recruitment process. If you require accommodation during the application or assessment process, please inform us to ensure fair and equitable treatment.

We appreciate all applications; however, only those selected for further consideration will be contacted.

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