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Board Administrative Coordinator
3 months ago
Winnipeg Regional Health Authority (WRHA) is a leading organization dedicated to providing exceptional healthcare services and support. Our commitment to fostering a healthier community is at the core of our mission, and we strive to create an environment where our employees can excel in their careers.
Position Overview
Under the guidance of the President and Chief Executive Officer (PCEO), this role is responsible for delivering confidential and efficient administrative assistance to the WRHA Board of Directors and its Committees. Key responsibilities include:
- Acting as a key point of contact between the Executive Office and the Board.
- Preparing, coordinating, and attending meetings, along with documenting minutes and following up on action items.
- Ensuring compliance with governance requirements and maintaining up-to-date membership records for the Board and its Committees.
- Organizing orientation sessions for new board members and compiling meeting materials.
- Communicating effectively with the Board Chair and members as necessary.
- Drafting correspondence as required by the Board Chair and maintaining organized files of Board materials.
- Developing annual work plans for Board Committees and undertaking special projects as assigned.
Qualifications
Education
- Completion of a recognized Administrative Training Program from an accredited institution.
- Additional coursework in administration or project management is preferred.
Experience
- A minimum of five (5) years of administrative experience supporting senior-level executives.
- At least two (2) years of experience in board governance and meeting management.
- Equivalent combinations of education and experience may be considered.
Skills and Abilities
- Prior experience in an administrative or coordinator role, preferably within a healthcare environment.
- Ability to work independently while collaborating with highly skilled professionals.
- Excellent typing skills, with a minimum of 65 words per minute.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) and the ability to learn new software as needed.
- Strong planning, organizational, and interpersonal skills.
- Exceptional verbal and written communication abilities.
- Experience in minute-taking and synthesizing information effectively.
- Capacity to thrive in a fast-paced environment and meet deadlines under pressure.
- Demonstrated problem-solving capabilities.
- Proven ability to handle confidential information with discretion.
- Project management skills are an asset.
Additional Requirements
- A satisfactory employment record is essential.
- Legal eligibility to work in Canada is required.
- Proficiency in French is considered an asset.
Working Conditions
- Ability to work in a standard office environment with frequent meetings at various locations.
- Occasional meetings may require attendance outside of regular business hours.
Interested candidates are encouraged to submit a detailed resume along with a cover letter that highlights how they meet the qualifications outlined above.
This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.
WRHA is committed to fostering an inclusive and barrier-free recruitment process. If you require accommodation during the application or assessment process, please inform us to ensure fair and equitable consideration.
We appreciate all applications and will contact only those selected for further consideration.
