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Executive Administrative Coordinator
2 months ago
Reporting directly to the Executive Director, the Executive Administrative Coordinator plays a pivotal role in delivering comprehensive administrative assistance to the Executive Director, Music Director, Board of Directors, and various Committees, while also supporting Creative Manitoba in stakeholder engagement and strategic initiatives.
Key Responsibilities:
- Oversee the calendars of the Executive Director and Music Director, managing appointments, meetings, and travel logistics.
- Prepare and compile materials for board, committee, and management meetings, including agendas and presentations, while organizing catering services as needed.
- Participate in meetings, document minutes, and ensure timely follow-up on action items.
- Handle sensitive information with utmost confidentiality and professionalism.
- Draft, edit, and proofread various forms of correspondence, reports, and presentations.
- Enhance communication and collaboration across different departments.
- Coordinate logistics for Board Meetings, including the preparation of meeting packages and managing RSVPs.
- Maintain and organize WSO Bylaws and Board records, while coordinating the Annual General Meeting in collaboration with the Board Chair and Executive Director.
- Organize and maintain both electronic and physical filing systems.
- Assist the Executive Director with special projects, research, and strategic initiatives.
Qualifications:
- A minimum of 3 years of experience in a similar role, ideally within a nonprofit environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
- Exceptional organizational and time management skills, with the ability to prioritize and manage multiple responsibilities effectively.
- Strong written and verbal communication skills, including proficiency in editing.
- Basic graphic design skills on platforms like Canva are an advantage.
- High integrity and the ability to manage sensitive and confidential information responsibly.
- Excellent interpersonal skills and the ability to collaborate effectively with diverse groups.
Creative Manitoba values diversity, inclusion, and equity in its hiring practices. Accommodations for individuals with disabilities are available upon request.
Salary: The salary range for this position is between $45,000 and $55,000, based on experience. Employees are eligible for a comprehensive benefits package, including a matching RRSP contribution program. Creative Manitoba offers significant opportunities for professional growth and advancement within the organization.
Application Process: Interested candidates are encouraged to submit a Cover Letter and Resume.
