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Office Administrative Assistant

2 months ago

Langley, Canada Transparent Cleaning Services Ltd. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Transparent Cleaning Services Ltd.

Job Summary:

The successful candidate will provide administrative support to our office team, ensuring the smooth operation of our daily activities. This is a fantastic opportunity for someone who is looking to develop their administrative skills and work in a dynamic environment.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments for our team members, ensuring that all meetings and appointments are properly coordinated.
  • Manage Contracts: Manage contracts and agreements with clients and vendors, ensuring that all terms and conditions are met.
  • Answer Telephone and Relay Messages: Answer telephone calls and relay messages to the appropriate team members, ensuring that all communication is handled efficiently.
  • Perform Data Entry: Perform data entry tasks, including updating records and maintaining accurate files.
  • Provide Customer Service: Provide exceptional customer service to our clients and team members, ensuring that all needs are met and exceeded.
  • Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including invoicing and reconciliations.
  • Conduct Performance Reviews: Conduct performance reviews and provide feedback to team members, ensuring that all goals and objectives are met.
Requirements:
  • Secondary (High) School Graduation Certificate: A secondary (high) school graduation certificate is required.
  • 1 to Less than 7 Months of Experience: 1 to less than 7 months of experience in an administrative role is preferred.
Support for Persons with Disabilities:
  • Provides Physical Accessibility Accommodations: Provides physical accessibility accommodations, such as ramps and elevators, to ensure equal access for all.
  • Provides Visual Accessibility Accommodations: Provides visual accessibility accommodations, such as braille and screen readers, to ensure equal access for all.
  • Provides Auditory Accessibility Accommodations: Provides auditory accessibility accommodations, such as transcription software and teletypewriters, to ensure equal access for all.
Support for Newcomers and Refugees:
  • Participates in a Government or Community Program: Participates in a government or community program that supports newcomers and refugees.
  • Assists with Immediate Settlement Needs: Assists with immediate settlement needs, such as housing and transportation.
  • Supports Social and Labour Market Integration: Supports social and labour market integration, including access to community resources and language training.
Support for Youths:
  • Participates in a Government or Community Program: Participates in a government or community program that supports youth employment.
  • Offers On-the-Job Training: Offers on-the-job training tailored to youth.
Support for Veterans:
  • Participates in a Government or Community Program: Participates in a government or community program that supports Veterans.
  • Offers Mentorship and Coaching: Offers mentorship and coaching to Veterans.
Support for Indigenous People:
  • Participates in a Government or Community Program: Participates in a government or community program that supports Indigenous people.
  • Develops and Maintains Relationships: Develops and maintains relationships with Indigenous communities and organizations.
Support for Mature Workers:
  • Participates in a Government or Community Program: Participates in a government or community program that supports mature workers.
  • Applies Hiring Policies: Applies hiring policies that discourage age discrimination.
Support for Visible Minorities:
  • Participates in a Government or Community Program: Participates in a government or community program that supports members of visible minorities.
  • Applies Hiring Policies: Applies hiring policies that discourage discrimination against members of visible minorities.