Office Administrative Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Transparent Cleaning Services Ltd.
Job Summary:The successful candidate will provide administrative support to our office team, ensuring the smooth operation of our daily activities. This is a fantastic opportunity for someone who is looking to develop their administrative skills and work in a dynamic environment.
Key Responsibilities:- Schedule and Confirm Appointments: Schedule and confirm appointments for our team members, ensuring that all meetings and appointments are properly coordinated.
- Manage Contracts: Manage contracts and agreements with clients and vendors, ensuring that all terms and conditions are met.
- Answer Telephone and Relay Messages: Answer telephone calls and relay messages to the appropriate team members, ensuring that all communication is handled efficiently.
- Perform Data Entry: Perform data entry tasks, including updating records and maintaining accurate files.
- Provide Customer Service: Provide excellent customer service to our clients and team members, ensuring that all queries are addressed promptly and professionally.
- Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including reconciling accounts and preparing financial reports.
- Conduct Performance Reviews: Conduct performance reviews for team members, providing feedback and coaching to ensure that they are meeting their performance goals.
- Secondary (High) School Graduation Certificate: A secondary (high) school graduation certificate is required.
- 1 to Less than 7 Months of Experience: 1 to less than 7 months of experience in an administrative role is preferred.
- Provides Physical Accessibility Accommodations: Provides physical accessibility accommodations, such as ramps and elevators, to ensure that our office is accessible to all.
- Provides Visual Accessibility Accommodations: Provides visual accessibility accommodations, such as braille and screen readers, to ensure that our office is accessible to all.
- Provides Auditory Accessibility Accommodations: Provides auditory accessibility accommodations, such as transcription software and teletypewriters, to ensure that our office is accessible to all.
- Participates in a Government or Community Program: Participates in a government or community program that supports newcomers and refugees.
- Assists with Immediate Settlement Needs: Assists with immediate settlement needs, such as housing and transportation, for newcomers and refugees.
- Supports Social and Labour Market Integration: Supports social and labour market integration, including facilitating access to community resources and language training.
- Participates in a Government or Community Program: Participates in a government or community program that supports youth employment.
- Offers On-the-Job Training: Offers on-the-job training tailored to youth.
- Participates in a Government or Community Program: Participates in a government or community program that supports Veterans.
- Offers Mentorship and Coaching: Offers mentorship and coaching to Veterans.
- Participates in a Government or Community Program: Participates in a government or community program that supports Indigenous people.
- Develops and Maintains Relationships: Develops and maintains relationships with Indigenous communities, Indigenous-owned businesses, and organizations.
- Participates in a Government or Community Program: Participates in a government or community program that supports mature workers.
- Applies Hiring Policies: Applies hiring policies that discourage age discrimination.
- Participates in a Government or Community Program: Participates in a government or community program that supports members of visible minorities.
- Applies Hiring Policies: Applies hiring policies that discourage discrimination against members of visible minorities.
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