Office Administrator

3 weeks ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

TOTEM recruteur de talent is seeking a highly organized and motivated Office Coordinator for a prestigious firm in the financial services industry. This role offers a unique opportunity to contribute to the smooth operation of a dynamic office environment.

About the Role:

  • As an integral part of the team, you will be responsible for ensuring the efficient functioning of the office space and providing administrative support to employees.
  • Your responsibilities will encompass a wide range of tasks, from managing office supplies and coordinating equipment rentals to assisting with event planning and welcoming visitors.

Key Responsibilities:

  • Coordinate requests for audiovisual equipment, catering services, and office renovations.
  • Plan workstation relocations and ensure the efficient use of office space.
  • Maintain a secure environment by controlling access to premises and implementing safety protocols.
  • Manage office supplies inventory and ensure timely replenishment.
  • Greet employees, clients, and suppliers with professionalism and courtesy.
  • Provide administrative support for meetings and corporate events, including scheduling and logistics.

Qualifications:

  • Possess a college diploma in administration, office management, or a related field.
  • Have a minimum of 5 years of experience in a similar role within a professional setting.
  • Demonstrate excellent French language skills, both written and spoken.
  • Be proficient in Microsoft Office Suite, with particular emphasis on PowerPoint presentations.

Personal Attributes:

  • Exhibit exceptional customer service skills and a positive attitude.
  • Possess strong organizational and planning abilities to manage multiple tasks effectively.
  • Demonstrate attention to detail, accuracy, and resourcefulness in completing assignments.
  • Be a collaborative team player with excellent communication and interpersonal skills.

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