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Office Administrative Assistant

2 months ago

Montreal, Quebec, Canada AJIT TRANSPORT INC Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at AJIT TRANSPORT INC. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the company's goals and objectives.
  • Team Support: Supervise and support other administrative staff members to ensure the efficient completion of tasks.
  • Scheduling: Schedule and confirm appointments, meetings, and events with internal and external stakeholders.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Data Management: Compile and maintain accurate data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked office.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to important documents.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Proficiency in MS Excel, MS Windows, and MS Word.
  • Language: Fluency in English or French.
Working Conditions
  • Work Environment: Fast-paced office environment with tight deadlines.
  • Physical Demands: Repetitive tasks and attention to detail required.
Personal Qualities
  • Teamwork: Ability to work collaboratively as part of a team.
  • Communication: Excellent oral and written communication skills.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Organizational: Highly organized and detail-oriented with excellent time management skills.