Operations Manager, Architectural Services

1 month ago


Vaughan, Ontario, Canada Ware Malcomb Full time

Key Responsibilities:

  • Collaborate closely with leadership across offices and studios to evaluate operational effectiveness through financial analysis, project management, and core practice metrics.
  • Assist in the development of organizational structures, addressing staffing requirements, and making informed hiring choices.
  • Engage in the candidate selection process, including screening, interviewing, and onboarding.
  • Generate weekly updates on forecasts and action plans in partnership with regional leadership.
  • Assess proposals and maintain a forecast of opportunities for upcoming projects.
  • Work alongside the regional business operations manager to make necessary staffing adjustments.
  • Review and authorize construction documentation.
  • Examine billing drafts to ensure they align with financial forecasts.
  • Oversee Project Planner work plans.
  • Conduct weekly meetings with project managers to ensure alignment and progress.
  • Develop and track the strategic business plan to meet organizational goals.
  • Foster relationships with leaders of corporate enterprise teams.
  • Guarantee a high standard of client service and implement effective quality assurance and control processes.
  • Provide technical guidance and support to team members.
  • Monitor human resources matters and promote a positive team environment.
  • Oversee training initiatives and participate in business management conferences.
  • Discuss project liability concerns with leadership to mitigate risks.

Required Qualifications:

  • A Bachelor's degree in architecture, interior design, or civil engineering is preferred.
  • A minimum of 8 years of professional experience, including at least 2 years in project management.
  • Exceptional communication skills are essential.


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