Workplace Experience Coordinator

3 days ago

Montreal, Quebec, Canada Tecsys Inc. Full time
About Tecsys Inc.

Tecsys Inc. is a leading innovator in the supply chain solutions industry, serving top healthcare systems, hospitals, and pharmacy businesses. We collaborate with industry leaders to transform their supply chains through cutting-edge technology.

About the Role

We are seeking a highly motivated and proactive individual to fill the role of Workplace Experience Specialist. This position is responsible for overseeing various aspects of our workplace to ensure a positive and efficient working environment.

Key Responsibilities:
  • Reception and Front Desk Operations: Oversee front desk operations, ensuring a welcoming and professional reception area. Manage the mailroom and all aspects of incoming and outgoing office deliveries. Create Guest WI-FI passes as required.
  • Facilities Management: Oversee the daily operations of office facilities to ensure a clean, safe, and productive environment. Maintain and coordinate the cleanliness and safety of assigned areas, including kitchens, and equipment. Perform daily rounds, promptly reporting and escalating any issues to your lead and team members as needed.
  • Event Coordination: Coordinate employee events, including catering, event space, and entertainment. Provide administrative and technical support for corporate meetings. Organize corporate community outreach initiatives.
  • SWAG Distribution: Oversee the corporate SWAG program, ensuring a consistent and positive brand image. Manage the coordination of SWAG distribution, including warehousing, ordering, and international shipping.
  • Travel Accommodations: Evaluate and approve travel accommodation requests in accordance with our Travel Policy.
Requirements:
  • Proven experience in facilities management, office administration, or related roles.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Familiarity with travel coordination and vendor management.
  • Creative mindset for designing and implementing employee engagement initiatives.
  • Proficiency in the use of Microsoft applications such as Word, Excel, and PowerPoint.
  • Strong proficiency in both written and verbal English and French communication essential for effective correspondence with clients, suppliers, business partners, and colleagues beyond the province of Quebec.
What We Offer:

We are committed to fostering a diverse and inclusive workplace where all employees feel valued, respected, and empowered. We believe that diversity drives innovation and strengthens our ability to deliver exceptional solutions. We welcome and encourage applicants from all backgrounds, experiences, and perspectives to join our team.

Tecsys Inc. is an equal opportunity employer. Accommodation is available for applicants selected for an interview.

NB: If you are applying to this position, you must be a Canadian Citizen or a Permanent Resident of Canada, OR, have a valid Canadian work permit.

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