Office Experience Coordinator

4 weeks ago

Montreal, Quebec, Canada Tecsys Inc. Full time

In today's evolving work landscape, we recognize the benefits of a flexible work environment that enhances employee satisfaction, boosts productivity, and contributes positively to overall wellbeing. As a digital-first organization, we offer a blend of remote work options and collaborative office spaces, empowering our team to work in a manner that best suits their productivity.

About Tecsys Inc.

Tecsys Inc. is a rapidly expanding innovator in the supply chain sector, delivering advanced solutions to leading healthcare systems, hospitals, pharmacies, distributors, retailers, and third-party logistics providers. We partner with industry frontrunners to revolutionize their supply chains through cutting-edge technology. If you are passionate about solving complex challenges and eager for continuous growth, Tecsys could be the right environment for you.

Role Overview

We are looking for a proactive and energetic individual to take on the role of Workplace Experience Specialist. This position entails managing various facets of our workplace to foster a positive and efficient atmosphere. The ideal candidate will possess strong attention to detail, exceptional organizational skills, and a genuine enthusiasm for enhancing the employee experience. This role is based in our Montreal office and requires on-site presence.

Key Responsibilities:

1. Reception Management:

· Supervise front desk operations to maintain a welcoming and professional reception area.

· Handle the mailroom and manage all incoming and outgoing office deliveries.

· Generate Guest Wi-Fi passes as needed.

2. Facility Oversight:

· Oversee daily office operations to ensure a clean, safe, and productive work environment. Maintain and coordinate the cleanliness and safety of designated areas, including kitchens and equipment. Conduct daily inspections, promptly reporting and escalating any issues to your supervisor and team members as necessary.

· Collaborate with building management and external vendors for maintenance, repairs, and other facility-related services.

3. Event Planning:

· Organize employee events, including catering, event space, and entertainment arrangements.

· Provide administrative and technical support for corporate meetings.

· Coordinate corporate community outreach initiatives.

4. Promotional Item Management:

· Oversee the corporate promotional items program, ensuring a consistent and positive brand representation.

· Manage the logistics of promotional item distribution, including warehousing, ordering, and international shipping.

5. Travel Accommodation Approval:

· Assess and approve travel accommodation requests in alignment with our Travel Policy.

Qualifications:

  • Demonstrated experience in facilities management, office administration, or similar roles.
  • Strong organizational and multitasking capabilities.
  • Excellent communication and interpersonal skills.
  • Familiarity with travel coordination and vendor management.
  • Creative mindset for developing and implementing employee engagement initiatives.
  • Proficiency in Microsoft applications such as Word, Excel, and PowerPoint.
  • Strong proficiency in both written and verbal English and French communication is essential for effective interaction with clients, suppliers, business partners, and colleagues beyond the province of Quebec.

We understand that experience comes in various forms and that career paths are not always linear. If you do not meet every requirement in this posting, we still encourage you to consider this opportunity.

At Tecsys, we are dedicated to promoting a diverse and inclusive workplace where all employees feel valued, respected, and empowered. We believe that diversity fosters innovation and enhances our ability to deliver exceptional solutions. We welcome and encourage applicants from all backgrounds, experiences, and perspectives to consider joining us.

Tecsys is an equal opportunity employer. Accommodation is available for applicants selected for an interview.

Note: Applicants must be Canadian Citizens, Permanent Residents of Canada, or possess a valid Canadian work permit.

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