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Office Experience Coordinator

3 months ago

Montreal, Quebec, Canada Tecsys Inc. Full time

In today's evolving work landscape, remote work has proven to enhance employee satisfaction, boost productivity, and positively influence both personal well-being and environmental sustainability. At Tecsys, we embrace a digital-first approach, complemented by strategically located offices and collaborative spaces, allowing our team the flexibility to work in the manner that best suits their productivity.

About Tecsys

Tecsys is a rapidly expanding innovator in the supply chain sector, delivering cutting-edge solutions to leading healthcare organizations, hospitals, pharmacies, distributors, retailers, and third-party logistics providers. We partner with industry frontrunners to revolutionize their supply chains through advanced technology. If you are passionate about solving complex challenges and eager for continuous learning, Tecsys may be the right environment for you.

Role Overview

We are on the lookout for a proactive and dynamic individual to take on the role of Workplace Experience Specialist. This position is pivotal in managing various elements of our workplace to foster a positive and efficient working atmosphere. The ideal candidate will possess strong attention to detail, exceptional organizational skills, and a commitment to enhancing the employee experience.

Key Responsibilities:

1. Reception Management:

· Supervise front desk operations to maintain a welcoming and professional reception area.

· Oversee the mailroom and manage all incoming and outgoing office deliveries.

· Generate Guest WI-FI passes as needed.

2. Facilities Oversight:

· Ensure the daily operations of office facilities promote a clean, safe, and productive environment. Maintain and coordinate the cleanliness and safety of designated areas, including kitchens and equipment. Conduct daily inspections and promptly report any issues to your supervisor and team members.

· Collaborate with building management and external service providers for maintenance, repairs, and other facility-related needs.

3. Event Planning:

· Organize employee events, including catering, venue selection, and entertainment arrangements.

· Provide administrative and technical support for corporate meetings.

· Coordinate corporate community outreach initiatives.

4. SWAG Management:

· Oversee the corporate SWAG program to ensure a consistent and positive brand representation.

· Manage the logistics of SWAG distribution, including warehousing, ordering, and international shipping.

5. Travel Accommodation Approval:

· Assess and approve travel accommodation requests in line with our Travel Policy.

Qualifications:

  • Demonstrated experience in facilities management, office administration, or similar roles.
  • Strong organizational and multitasking capabilities.
  • Excellent communication and interpersonal skills.
  • Familiarity with travel coordination and vendor management.
  • Creative approach to designing and implementing employee engagement initiatives.
  • Proficiency in Microsoft applications such as Word, Excel, and PowerPoint.
  • Strong proficiency in both written and verbal English & French communication is essential for effective correspondence with clients, suppliers, business partners, and colleagues.

At Tecsys, we value diverse experiences and understand that career paths are not always linear. We encourage applications from individuals who may not meet every requirement listed.

We are dedicated to fostering a diverse and inclusive workplace where all employees feel valued, respected, and empowered. We believe that diversity fuels innovation and enhances our ability to deliver exceptional solutions. We welcome applicants from all backgrounds, experiences, and perspectives.

Tecsys is an equal opportunity employer. Accommodation is available for applicants selected for an interview.

Note: Applicants must be Canadian Citizens, Permanent Residents of Canada, or possess a valid Canadian work permit.