Billing Operations Specialist

3 weeks ago


Toronto, Ontario, Canada Black & McDonald Full time

ABOUT THIS CAREER OPPORTUNITY

Join the dynamic team at Black & McDonald, where our Southern Ontario Utilities division is expanding. We are seeking a dedicated and collaborative professional eager to contribute to a hardworking and innovative environment.

The Billing Operations Specialist position is based in Toronto and typically reports to the Department Manager. The primary responsibilities will involve the ongoing assessment and oversight of job costing and billing processes to support regional business operations. Key duties include, but are not limited to:

Billing Responsibilities

  • Comprehend billing and revenue terminology within contractual agreements
  • Ensure project configurations align with billing prerequisites and establish billing lines as necessary
  • Produce precise and timely draft invoices for client approval, process approved invoices, and manage overdue payments
  • Address payment discrepancies related to service performance
  • Reconcile monthly billed and unbilled revenue activities, investigating and resolving any discrepancies
  • Dispatch invoices to clients
  • Track job holdback release timelines and necessary documentation for release

Reporting and Documentation Duties

  • Generate ad-hoc financial analyses and reports for management as required
  • Complete necessary documentation at job initiation

COMPETENCY REQUIREMENTS

  • Adaptability to Change
  • Effective Communication Skills
  • Commitment to Continuous Learning
  • Customer-Centric Approach
  • Accountability for Self and Team
  • Problem Solving and Innovative Thinking
  • Team Collaboration
  • Respect and Value for Others

EDUCATION REQUIREMENTS

  • Post-secondary education in accounting or finance
  • Demonstrated experience in budget preparation and management
  • Proficient in MS Office Suite (Excel, Word, Outlook) and JDE

WORK EXPERIENCE REQUIREMENTS

  • Minimum of 3 years' experience in job costing and billing administration
  • Experience within a construction firm is advantageous

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • Exceptional time management capabilities
  • Strong sense of accountability and responsibility
  • Outstanding organizational skills
  • Advanced proficiency in:
    • MS Office (Word, Excel, Project)
    • JD Edwards or Oracle-based ERP systems

Black & McDonald is committed to fostering an inclusive environment and encourages applications from individuals with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

We offer empowered individuals with ambitious goals, engaging and challenging work, team events throughout the year, competitive compensation and benefits packages, and a company that provides endless opportunities for learning and growth.

Ongoing investment in training and development is a cornerstone of our culture.



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