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Billing Operations Specialist
2 months ago
Job Summary:
Meridia Recruitment Solutions is seeking a highly skilled Billing Administrator to join our team. As a key member of our financial services team, you will be responsible for the complete billing cycle from prebill generation to submission of bills into clients' billing systems.
Key Responsibilities:
- Work closely with partners and legal assistants to prepare client accounts in a timely manner by preparing reports, creating prebills on demand, and assisting with regular billing and special billing requests.
- Review all client accounts for accuracy and adherence to outside counsel guidelines.
- Upload the Firm's accounts into the client's e-billing system and manage all issues related to the uploads.
- Assist with managing the monthly accrual process and uploading it to the client's e-billing system, as required.
- Answer questions about the billing process, invoices, billing templates, and billing issues.
- Analyze monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements, and aged WIP.
- Contribute to team efforts by accomplishing results necessary to meet or exceed the department's overall objectives and improve processes and procedures.
Requirements:
- Post-secondary education in accounting or finance is required.
- Minimum of three years of related billing experience is required.
- Experience in a law firm or professional services environment is an asset.
- Client-service oriented, with strong communication and interpersonal skills.
- Tech-savvy with knowledge of e-billing formats and systems would be considered an asset.
- Strong organizational and time management skills with the ability to prioritize projects, manage workload, and meet deadlines.
- Strong attention to detail and analytical skills.
- Ability to work both independently and collaboratively within a team environment.
- Flexible to work overtime when necessary.
- Advanced knowledge of Microsoft Word and Excel.
- Experience with professional services billing system (i.e., Aderant, Elite) would be considered an asset.
- Problem-solving skills in order to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashion.
- Ability to adapt to various clients' e-billing systems.
- Ability to work in a high-volume and deadline-driven environment.
